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TIMETABLE 1. RFP applications will be mailed by April 5, 2013. 2. Applicants Orientation Conference. April 18, 2013, 3:00 p.m. The Orientation Conference will be held in the Indian River County Administration Complex, 1800 27th Street, Vero Beach, FL., Building B, Room 131-501. All prospective applicants are required to attend. 3. Proposals Due on May 7, 2013, 2:00 p.m., to the Indian River County Purchasing Division, 1800 27th Street, Bldg. B, Vero Beach, FL 32960 (Phone: 567-8000; Ext. 1416) 4. An official authorized to bind the applicant to the proposed activity must sign the proposals. Applicant's audit should be included in the RFP (if available). 5. Copies Required. Each submission must include one (1) original proposal, marked "Original", plus (13) copies, marked, "Copy#1" though "Copy#13". All proposals must be received in a sealed packet. 6. Grant Review Sub-Committee's Recommendations for Funding are approved, or disapproved, by the Children's Services Advisory Committee in June 2013; and presented to the Board of County Commissioners at the Budget Hearings, June 2013. 7. Contract Dates are from October 1, 2013 through September 30, 2014 DISQUALIFICATION Any one, or combination of, the three items listed below, will disqualify an applicant from further consideration as a qualified applicant. 1. Failure to include proof of ability to obtain all required liability insurance having Indian River County as an additional insured, contained in the contract attached to the proposal 2. Failure to include the proper number of copies of the application. 3. Failure to submit proposal within the stated time frame. PROCEDURES AND REQUIREMENTS • All applicants are required to attend the Applicants' Orientation Conference on April 18, 2013, 3:00 p.m., Indian River County Administration Complex, 1800 27th Street, Vero Beach, Florida; Building B, Room 131-501. The purpose of the meeting is to go over the application, general requirements, and for staff to respond to any questions. After this meeting all questions and answers shall be reduced to writing, and mailed to all attendees. • All agencies, or individuals, receiving a grant will be required to mention the Children's Services Advisory Committee and Indian River County as a funder, or partial funder of the program, in all printed material and press releases. • All agencies, or individuals, receiving a $100,000 grant or more, will be required to provide Indian River County with a financial audit within 120 days after the end �— of the agency's fiscal year. VII 124