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THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND THE BOARD OF COUNTY
<br /> COMMISSIONERS RESERVE THE RIGHT TO REJECT ANY OR ALL PROPOSALS,TO WAIVE ANY
<br /> NON-SUBSTANTIVE DEFICIENCY OR IRREGULARITY,AND TO AWARD A CONTRACT IN WHAT THE
<br /> CHILDREN'S SERVICES ADVISORY COMMITTEE AND BOARD OF COUNTY COMMISSIONERS
<br /> BELIEVE TO BE IN THE BEST INTEREST OF INDIAN RIVER COUNTY CHILDREN.
<br /> SPECIAL CONTRACT TERMS AND CONDITIONS
<br /> Contract Procedures
<br /> • For Profit Applicants must provide a copy of most recent Federal Tax Return with
<br /> application.
<br /> • All successful applicants are expected to enter into a contract with Indian River
<br /> County Commissioners substantially in the form set forth in Exhibit#1.
<br /> Period of Performance
<br /> • Grant contract will run from October 1, 2013 through September 30, 2014.
<br /> Invoicing and Payment
<br /> • All payments are based on reimbursement.
<br /> • All requests for payment should be submitted to Indian River County Human
<br /> Services Department, Attention: Brad Bernauer, 1800 27th Street, Vero Beach,
<br /> Florida 32960.
<br /> • Request for payment must be submitted in a timely manner (monthly, whenever
<br /> possible).
<br /> • Each reimbursement request must have a Cover Sheet detailing all expenses.
<br /> For each expense listed, a backup invoice and any other pertinent data must be
<br /> attached. If the agency requests reimbursement for salaries, other related
<br /> documentation (i.e., copies of payroll checks, payroll tax checks, invoices,
<br /> checks for benefits) must be included.
<br /> • Travel inside the county will be reimbursed according to Florida Statute 112.061.
<br /> • Payment may be delayed for three reasons;
<br /> o Improper filing of request.
<br /> o Not filing quarterly reports with the Department of Human Services within
<br /> 30 days after the end of each quarter.
<br /> o Not filing the agency's audit, as required by IRC, in a timely manner.
<br /> Nepotism Policy and Disclosure Requirements.
<br /> Agencies will not be reimbursed for salary payments to relatives working for agencies
<br /> receiving grant funds, per the Indian River County's policy on nepotism.
<br /> Agencies receiving grant funds must list on a sworn (notarized) statement, all employees
<br /> who are related to each other, or to Directors and Principals of the agency.
<br /> Such relationships should be listed specifically as: Father, mother, son, daughter,
<br /> brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law,
<br /> mother-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, stepfather,
<br /> stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister,
<br /> grandparent, or grandchild.
<br /> IX
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