Laserfiche WebLink
D. DISPOSITION OF CAPITAL ASSETS <br /> All dispositions will follow the procedures outlined <br /> 1. All dispositions of capital assets must be submitted to the Finance Office on a <br /> Disposal of Excess Property Form. The form must be initiated by department <br /> personnel and approved by the Department head or designee. If the capital <br /> asset is computer equipment, the IT designee from each agency (BCC, Clerk <br /> of Court, SOE, Tax Collector & Property Appraiser) must approve the <br /> disposal. <br /> 2. The Finance office will then provide the Purchasing Department with a copy <br /> of the form. The department is responsible for keeping a copy of this form <br /> for their records. <br /> 3. The Purchasing Department will provide a list of disposed assets in a file <br /> named Excess Equipment in the Public folder of Microsoft Outlook (for BCC <br /> network users). Departments may view this list to determine if there are any <br /> assets they wish to obtain. The custodian is required to verify that all <br /> surplus items that have been submitted on disposal forms are listed on <br /> the Excess Equipment list. <br /> 4. The Purchasing Department will prepare a list to be submitted to the Board of <br /> County Commissioners for approval to remove the items from the inventory. <br /> Once approval has been given, the Finance Department will delete those <br /> assets from the capital asset system. <br /> 5. The items will be disposed of in accordance with Florida Statutes, Section 274 <br /> and Florida Administrative Rule 69I-73. An auction will be held for the assets <br /> on the Excess Equipment list that are in working condition. Any funds <br /> received from the sale of those assets will be credited back to that <br /> department's Fund. <br /> 6. Capital assets paid for by a grant should follow granting agency's procedures <br /> for disposal. <br /> 7. If the capital asset is missing and believed stolen, a police report must be <br /> completed and a copy attached to the disposal form. <br /> 8. If the capital asset being disposed of is a vehicle, the fuel key issued from <br /> Fleet must be returned when the disposition form is approved for the vehicle. <br /> All assets approved for disposition will be picked up by Facilities Management. <br /> If the item is in workiniz condition, it will be picked up and stored by Facilities <br /> Management until sale at auction. After completion of the auction, Purchasing will <br /> provide the check with list of items sold and their sale prices to the Finance Department. <br /> 1 � <br />