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INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Department of Public Works Division of Facilities Management Date: May 28, 2013 • To: Joseph A. Baird, County Administrator Through: Christopher R. Mora, P.E., Public Works Director Circa From: Lynn Williams, Facilities Manager/Project Manager Subject: Crime Scene Unit Work Order#3 Donadio and Associates BACKGROUND: On September 8, 2009, the Board approved a Professional Services Agreement with Donadio and Associates, P. A. to perform a spatial needs analysis and site master plan (Phase 1) and design of an evidence storage facility (Phase 11) for the Sheriff. During the completion of the Phase I work the County purchased property adjacent to the Sheriff's site (formerly Sunsky Roofing). This site includes two structures intended for adaptive reuse by the Sheriff's Department Crime Scene Unit and other divisions. Work Order#1 in the amount of$27,500 included evaluation of the structures and systems for renovation as a solution to the space needs identified in the Phase I work. Professional fees for the construction and bidding documents for the reuse of existing building were approved by the Board in Work Order#2 in the amount of$219,802.00 on June 19, 2012. During the needs analysis and master planning stage (Work Order#1), relocation of the existing outdoor evidence storage compound was identified as a part of the project. However, the estimated cost for reuse of the buildings during the needs analysis (work order#1) exceeded the budget and the compound did not remain a part of the project. Since we received very favorable bids ($1.299 million) for the work and the evidence compound remained as an identified yet unmet need, staff requested Donadio and Associates prepare a proposal for design fees for the evidence storage compound. The Sheriff's Department original concept for the evidence storage compound was a secure covered area for the storage of vehicles and other large items held for either preservation of evidence or post conviction appeal processes, to protect as much as possible from the elements. Florida Statutes require that all evidence materials be maintained in substantially the same condition as when seized, for the duration of the time they are held. This requirement cannot be met in the current location and configuration. The evidence compound is proposed to be constructed adjacent to the Crime Scene facility, with access through the CSI site, but will be designed and permitted as a separate structure. Professional design fees ($58,694)for the project are detailed in Exhibit A- Phase IIA and IIIA of the Work Order. FAPublic Works\Luanne M\Facilities Management\Sheriff Storage-New Bldg&Future Facility\work order#3 1 donadio bcc 05-28-13.doc 78