Laserfiche WebLink
INDIAN RIVER COUNTY 1 � <br /> DEPARTMENT OF UTILITY SERVICES <br /> AGENDA ITEM <br /> DATE: July 10,2013 <br /> TO: Joseph A.Baird, County Administrator <br /> THROUGH: Vincent Burke,P.E.,Director of Utility Services <br /> FROM: Terry Southard, Operations Manager G*4 �`es <br /> SUBJECT: Renewal of RFP/Bid for Water Tank Maintenance Program RFP#2007057 <br /> BACKGROUND: <br /> In April 2007 The Purchasing Department partment requested proposals from qualified firms for the Full Service <br /> Maintenance Program for water storage tanks located throughout Indian River County. This program involve <br /> performing maintenance on the tanks, including rehabilitation, repair, cleaning out and repaintin of all o s <br /> storage tanks in the system. It also includes the annual inspection and certification by a Florida Certified Engineer <br /> as is required annually by The Florida Department of Environmental Protection (FDEP). Two 2 <br /> received by Purchasing. However, only one of the two firms met the minimum qualifications set forth in the RFP. <br /> ( ) proposals were <br /> Staff recommended and the BCC approved award of the bid to U.S.C., Inc. <br /> amount of$190,3 83.00 per year, for five(5)years. d/b/a Utility Service Co. Inc, in the <br /> (W ANALYSIS: <br /> Since the bid was awarded one additional tank was added to the contract at the expanded Hobart water plant and <br /> one tank was eliminated at the Grand Harbor pump station. Within the original agenda it was stipulated that the <br /> Utilities Department would contract with the selected vendor for five 5 <br /> years option to renew for <br /> additional five (5) years if it was in the best interest of the County. This years already year six(6) of the second <br /> five year term,so this five year renewal would end in April 2017. <br /> Utility Service Co. Inc. (USC)has satisfactorily performed the required maintenance, inspection and certification <br /> for the first term of the contract. Staff also notes that the annual fee for the maintenance services drops by over <br /> $70,000 per year in year six(6)of the contract. The annual fee escalates <br /> graduallyuntil reaching <br /> $148,285.83. However, it is noted that this is still$42,097.17 less than in the firstt fiveeyears of the contract.. USC <br /> in essence recognizes that using their services for several year warrants the drop in the annual fee because they can <br /> attest to the historical maintenance that has been done and feel that the consistency in that performance leads to less <br /> time and effort required to maintain the same level of service each progressive year. <br /> RECOMMENDATION: <br /> Staff asserts that it is in the best interest of the county to continue to work with USC to perform the maintenance <br /> and inspection of its storage tanks. Therefore, we recommend that the Board of County Commissioners approve <br /> renewing the bid for the second five year term. <br /> FAUtilities\UTILITY-EMPLOYEE FOLDERSUerry Southard\AQendaS\AoPnrla-WntPr TnnL-]?--,.,i r,n..gni ,,,,__ , , 215 <br />