5/5/1992 - Laserfiche WebLink

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F_ MAY 0 5 1992, In March the architect presented a estimated budget for the project along with their anticipated fee. This cost was $279,250; some $130,000 over staff's original estimate. The price included a minimum of $23,250 for A&E fees which was almost $14,000 over the original estimated fee. The primary cause for this enormous increase was the " Change of Use" as per City of Vero Beach Code. Staff knew this law prior to budget preparation, but did not realize the cost associated with the change until information was received from the architect. Staff went back to the "drawing board" in an effort to reduce the cost without effecting the scope of work. This was accomplished by using in-house personnel to perform all labor they can, using existing county contracts to purchase material along with installing cost, and eliminating all cost that were not absolutely needed for the project. A local architect was contacted and he agreed to perform the necessary services for a fixed fee. of $10,000. This reduced A&E fees by $13,250. Using this scenario, the architect's original budget estimate was reduced by $147,075. Our original time estimate was to have this project complete by June of this year. The delay in time has caused the completion date to be moved until October, 1992. With this delay, cost to continue lease in the 2001 Building along with operational expense, is estimated at $8,536. ANALYSIS A breakdown of total estimated cost is as follows: Renovation Cost - $150,284 Additional Rent & Expense 8,536 Less Original Budget Funds (123,300) TOTAL Short -Fall $ 35,520 Even with the increase in cost, staff feels it is in the County's best interest to renovate the Old Library Building as originally recommended. This is based on the economical state that presently exists with regard to sale of old buildings and the anticipated long range planning for new buildings. These renovations should increase the value of this facility, especially with the exterior painting of the building along with work on the parking lot. RECOMMENDATIONS: Staff requests a budget amendment of an additional $35,528 to complete the old library renovations as originally planned. Commissioner Scurlock recalled that when we ran a cost analysis on the options of whether to renovate the library or continue to lease space in the 2001 Building, it was a number of years before we reached a positive situation for the renovation. He asked how this addition and change has impacted that original - recommendation. 140