04/12/2016 (2) - Laserfiche WebLink

Home Browse Search

I recommends a Sole Source purchase and equipment replacement from Higher Ground, Inc. If approved, the vendor also agrees to cover any warranty issues through the existing service maintenance agreement. FUNDING: Funding for this unexpected capital replacement was not included in the FY 2015/2016 Approved Budget. However, the County has accrued rollover (reserve) funds from the 911 Surcharge Fees, which according to FAC 60FF 1-5.006 can only be used for capital outlay, capital improvements, and equipment replacement expenditures. As required, staff requested and received authorization from the Florida Division of Management Services for this necessary expenditure from the 911 reserve account. Our current vendor for all five (5) server sites, Higher Ground, Inc., is offering discounted replacement costs, as good as state contract pricing. They propose the following: SERVER SITE AMOUNT Master Server $12,815.00 IRC Sheriffs Office $17,100.00 Emergency Operations Center $12,825.00 Sebastian Police Dept. $12,125.00 Vero Beach Police Dept. $12,425.00 PROFESSIONAL SERVICES Installation and Shipping $6,445.00 TOTAL COSTS Sub -Total $73,735.00 Customer Loyalty Discount ($8,729.00) Total Cost $65,006.00 The new E911 servers will be configured by Higher Ground, Inc. the same as the older units which allows us to use the voice recording software the County already owns. This reduces the project costs as compared to a total removal and replacement of hardware and software from another vendor. Moreover, all of the existing recordings will remain seamlessly available to the respective public safety agencies. RECOMMENDATION: Staff recommends the sole source purchase and replacement of five (5) E911 Call -Taking voice recorders in the amount of $65,006 from Higher Ground, Inc. Staff further requests the Board authorize the necessary budget amendment making the funds available for this project. 59