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Before work on a home commences, a pre -work agreement will be executed between each homeowner, the County, and applicable contractor(s). That agreement will detail the services to be performed and how the project will be managed. Because the state desires to assist the greatest number of homeowners, the state will also review and either approve or reject proposed wind mitigation improvements to each home. According to the County's grant consultant, the state uses internal software/formulas to make a cost/benefit determination. The cost/benefit determination for each homeowner application will be handled exclusively through the states software/formulas. In general, the consultant has advised that the County's efforts to select only homes under the $200,000 assessed (CAMA) value will help to limit or eliminate potential rejections of homeowner wind mitigation improvements by the state. Grant Administration If awarded grant funds, the RCMP will require grant administration time to: 1. Prepare applications and submit to Division of Emergency Management (DEM); 2. Advertise for and select applicants; 3. Complete home inspections to identify needed activities; 4. Prepare work write-ups; 5. Obtain wind mitigation inspections; 6. Obtain quotes for wind mitigation services (re -roofing, hurricane shutters, etc.); 7. Conduct interim inspections; 8. Complete follow-up inspections with representatives from DEM; 9. Prepare and update spreadsheets to track all expenses associated with the RCMP; 10. Issue payments to service providers; and 11. Seek re -imbursement of expenses from DEM. Because of the significant level of grant administration and limited staff resources, the application envisions the use of a grant administration consultant to manage most activities. County staff will be used as needed for general oversight of the consultant and general administration activities of the grant. Per the County's Purchasing Division, there are no local advertisement/solicitation requirements for hiring a consultant to administer the grant. Because of Guardian's current and past involvement with the County, and their experience with various grants, Guardian Community Resource Management, Inc. is well qualified to manage the grant on the County's behalf. Further, their services can come at no cost to the County with payment for administration of the grant coming directly from the RCMP grant allocation. Guardian Community Resource Management agreed to prepare the RCMP application for the County and administer the grant if the County is awarded RCMP funds. Because of these factors, staff recommends that the Board authorize County staff to begin contract negotiations with Guardian Community Resource Management, Inc. to administer the grant in the event that the grant is awarded. If successful, a proposed grant agreement will be brought back to the Board for its approval. FUNDING Operational costs associated with this grant will be charged directly to the grant. Additionally, it 3 94