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9. The adjustment of the COUNTY'S facility on each project may involve additional "Reloca- <br />tion Work" over and above the minimum reimbursable requirements of the DEPARTMENT; <br />which condition shall be clearly stated in the COUNTY's plans, estimates and specifications. If <br />upgrading or nonreimbureable "Relocation Work" is involved at the option of the COUNTY on <br />any project, then credit against the cost of the project is required and will be governed by the <br />applicable method described hereinafter: <br />a. A certain percentage being applied to the final billing of work actually ac. <br />complished to determine required credit for betterment, expired service life or non. <br />reimbursable segments such percentage to be clearly stated and explained in COUN- <br />TY'S plans and estimates. <br />b. All "Relocation Work" involving nonreimbursable segments being performed by <br />special COUNTY work or job order number apart and separate from reimbursable <br />"Relocation Work," such work or job order number to be clearly stated in COUNTY'S <br />plans, estimates and specifications as submitted to the DEPARTMENT. The COUNTY <br />further agrees to clearly identify such work areas in the COUNTY'S plans and specifica- <br />tions for the "Relocation Work" covered under this agreement; <br />c. A certain lump sum credit for betterment, expired service life or nonreimbursable <br />segments in accord with Article 6(c) hereinabove and clearly stated in the COUNTY'S <br />plans and estimates. <br />10. It is specifically agreed by and between the DEPARTMENT and the COUNTY that the <br />DEPARTMENT shall receive fair and adequate credit for any salvage which shall accrue to the <br />COUNTY as a result of the above relocation work. <br />11. It is further agreed that the cost of all improvements made during the relocation work on <br />each project shall be borne by the COUNTY, subject only to the DEPARTMENT bearing such <br />portion of this cost as represents the cost of relocation of previously existing facility, less salvage <br />credit as set forth in the immediately preceding paragraph. <br />12. Upon completion of the work on each project the COUNTY shall, at the earliest date <br />practicable, and in no event later than one hundred eighty (180) days following the date of <br />completion of the "Relocation Work" by the COUNTY, furnish the DEPARTMENT with two (2) <br />copies of its final and complete billing of all costs incurred in connection with the work on each <br />project performed hereunder, such statement to follow as closely as possible the order of the <br />items contained in the COUNTY's estimate as approved by the DEPARTMENT. Upon the <br />COUNTY's failure to submit proper billing within the 180 day period, the DEPARTMENT may at <br />its discretion, audit the COMPANY'S records and thereby determine the reimbursable amount. <br />The COUNTY hereby waives any right of appeal or protest of such amount as determined by <br />audit. The totals for labor, overhead expense, transportation equipment, material and supplies, <br />handling costs, and other services on each project shall be shown in such a manner as will permit <br />ready comparison with the approved plans and estimates. Materials shall be itemized where they <br />represent major components or costs in the relocation, following the pattern set out in the <br />approved estimate as closely as possible. Salvage credits from recovered and replaced permanent <br />and recovered temporary materials shall be reported in said bill in relative position with the <br />charge for the replacement or the original charge for temporary use. <br />The final billing shall show the description and site of each project; the date on which the first <br />work was performed, or, if preliminary engineering right of way items are involved, the date on <br />which the earliest item of billed expense was incurred; the date on which the last work was <br />performed or the last item of billed expense was incurred, and the location where the records and <br />accounts billed can be audited. Adequate reference shall be made in the billing to the COUNTY'S <br />records, accounts and other relevant documents. All cost records and accounts shall be subject to <br />audit by a representative of the DEPARTMENT. Upon receipt of invoices prepared in accordance <br />with the provisions of the DEPART\1ENT Procedure No. 132-046, the DEPARTMENT agrees to <br />reimburse the COUNTY in the amount of such actual costs as approved by the DEPARTMENT'S <br />auditor. The DEPARTMENT shall retain ten percent from any progress payments. <br />43 <br />JUN 23 199 <br />L— <br />