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' STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION S25*10-40 � LOCAL AGENC�yPR0��RAK8 ��8OGMT �om�wm�^�=�r � . ooC-Oam, Page 2m`, iii' Approval of all p/ons, specifications, contracts or other obligating documents and all other terms ofthis Agreement; and | iv' Department approval of the Project scope and budged at the time appropriation authority becomes available. 5. Requisitions and Payments: A. The Agency shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described more fully inExhibit^A~ B. Invoices shall be submitted by the Agency in detail sufficient for a proper pre-audit and post-audit based on the quantifiaWe, measurable and verifiable units of deliverables as established in Exhibit ^A^ Deliverables must be received and accepted in writing by the Department's Project Manager prior bz payments. C. The Agency shall charge buthe Project account all eligible costs ofthe Project except costs agreed hnba boma by the Agency or its combanbure and nubcnntnyohzno. Costs in excess of the programmed funding or attributable to ouUono which have not received the required approval of the Department shall not be considered eligible costs. All costs charged to the Project, including any approved services contributed by the Agency orothers, shall be supported by properly executed poynoUo, time nauordo` invoioes, contracts or vouchers evidencing in proper detail the nature and propriety of the charges. D. Supporting documentation must establish that the deliverables were received and accepted in writing by the Agency and must also establish that the required minimum level of service to be performed based on the criteria for evaluating successful completion as specified in Exhibit"A"was met. E. 8iUe for travel expenses specifically authorized in this Agreement shall be submitted on the Department's Contractor Travel Form No. 300-000'06 and will be paid in accordance with Section 112.061. Florida Statutes and the most current version of the Disbursement Handbook for Employees and Managers. F. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State o[Florida under Chapters 216 and 216. Florida Statutes. If the Department determines that the performance of the Agency is unsatisfactory, the Department shall notify the Agency of the deficiency to be ooneoted, which correction shall be made within a time-frame to be specified by the Department. The Agency shall, within five days after notice from the Dapmrtmant, provide the Department with a corrective action plan describing how the Agency will address all issues of contract non'perfomnanoe, unacceptable perfonnanne, failure to meet the minimum performance |mve|s, deliverable deficiencies, or contract non-compliance. If the oornonbva action plan is unacceptable to the Department, the Agency shall be assessed a non-performance retainage equivalent to 109& of the total invoice amount. The retainage shall be applied to the invoice for the then-current billing period. The retainage shall bewithheld until the Agency resolves the deficiency. !fthe deficiency is subsequently neso/ved, the Agency may bill the Department for the retained amount during the next billing period. If the Agency is unable to resolve the deficiency, the funds retained may be,forfeited at the end ofthe Agreement's term. G. Agencies providing goods and services to the Department should be aware of the following time frames. Inspection and approval of goods or services shall behe no longer than 20 days from the Department's receipt ofthe invoice. The Department has 20 days to deliver request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received orthe goods orservices are received, inspected,and approved. If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to Section 55'03(f) F.S., will bedue and pmyob|m, in addition to the invoice amount. bothe Agency Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. / � �