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IAP Performance Evaluation January 2016 Design Phase select one 1) The Agency's Responsible Charge was identified at the beginning of the phase. (Tied to LAP Agreement and LAP Manual Chapter 2—Local Agency Program Certification and Performance Management) 1 The Agency failed to identify the responsible charge for the phase. 2 The Agency's responsible charge for the phased was identified once requested by the Department. 3 The Agency proactively identified the responsible charge for the phase and provided to the Department. select one 2) The Agency's staff promptly replied to Department requests for information and provided project information in a timely manner. 1 The Agency's staff were difficult to contact, taking two weeks or more to provide requested information and/or requiring numerous follow-up requests from the Department. 2 The Agency's staff provided requested information in less than a week and/or with one follow-up request. 3 The Agency's staff provided requested information in less than 72 hours without additional follow-up needed. N/A Not applicable(No requests for information from the Department to the Agency.) Select One 3) The Agency submitted change orders for concurrence prior to implementation of the change and backup was detailed enough to support the changes and identified eligible costs. (Tied to LAP Agreement) 1 The Agency did not request concurrence with change orders prior to implementation or backup was significantly insufficient to support the changes and/or eligible costs. 2 The Agency requested concurrence with change orders prior to implementation and few revisions were needed to the backup documentation. 3 The Agency requested concurrence with change orders prior to implementation and no revisions were required. N/A Not Applicable(No change orders issued.) Select One 4) The Agency submitted invoices at least quarterly, beginning from the day the NTP was issued.Any delays in invoicing were communicated to the Department. (Tied to LAP Agreement) 1 The Agency did not submit invoices on a quarterly basis and did not communicate any reason for the delay to the Department. The Agency required constant follow-up from the Department. 2 The Agency submitted invoices at least quarterly 3 The Agency submitted invoices more frequent than quarterly. Select One 5) The Agency submitted invoices supported by proper documentation. (i.e. executed payrolls, time records, invoices, contracts or vouchers) Supporting documentation established that the deliverables were received and accepted in writing by the Agency. (Tied to LAP Agreement) Page 4 of 12