2016-126 - Laserfiche WebLink

Home Browse Search

Contract#28730 (d) All invoices shall include the following information:(1) District contract number; (2) Recipient's name, address,and authorization to directly deposit payment into Recipient's account(if Recipient has not yet provided the District with a completed Direct Deposit Authorization form;(3) Recipient's invoice number and date of invoice;(4) District Project Manager; (5) Recipient's Project Manager;(6)supporting documentation as to cost and/or Project completion (as per the cost schedule and other requirements of the Statement of Work);(7) Progress Report(if required);(8) Diversity Report(if otherwise required herein). Invoices that do not correspond with this paragraph shall be returned without action within twenty(20) business days of receipt,stating the basis for rejection. Payments shall be made within forty-five(45)days of receipt of an approved invoice. (e) Travel expenses. If the cost schedule for this Agreement includes a line item for travel expenses,travel expenses shall be drawn from the project budget and are not otherwise compensable. If travel expenses are not included in the cost schedule,they are a cost of providing the service that is borne by Recipient and are only compensable when specifically approved by the District as an authorized District traveler. In such instance,travel expenses must be submitted on District or State of Florida travel forms and shall be paid pursuant to District Administrative Directive 2000-02. (f) Payments withheld.The District may withhold or,on account of subsequently discovered evidence, nullify, in whole or in part,any payment to such an extent as may be necessary to protect the District from loss as a result of: (1)defective work not remedied; (2)failure to maintain adequate progress in the Project; (3)any other material breach of this Agreement. Amounts withheld shall not be considered due and shall not be paid until the ground(s)for withholding payment have been remedied. (g) Annual budgetary limitation.For multi-fiscal year agreements,the District must budget the amount of funds that will be expended during each fiscal year as accurately as possible. The Statement of Work,Attachment A,includes the parties'current schedule for completion of the Work and projection of expenditures on a fiscal year basis(October 1—September 30) ("Annual Spending Plan"). If Recipient anticipates that expenditures will exceed the budgeted amount during any fiscal year, Recipient shall promptly notify the District's Project Manager and provide a proposed revised work schedule and Annual Spending Plan that provides for completion of the Work without increasing the Total Compensation. The last date for the District to receive this request is August 1 of the then-current fiscal year. The District may in its sole discretion prepare a District Supplemental Instruction Form incorporating the revised work schedule and Annual Spending Plan during the then-current fiscal year or subsequent fiscal year(s). 6. LIABILITY AND INSURANCE.Each party is responsible for all personal injury and property damage attributable to the negligent acts or omissions of that party,its officers,employees and agents. Recipient accepts all risks arising from construction or operation of the Project. Nothing contained herein shall be construed or interpreted as denying to any party any remedy or defense available under the laws of the state of Florida,nor as a waiver of sovereign immunity of the state of Florida beyond the waiver provided for in section 768.28, Fla.Stat.,as amended.Each party shall acquire and maintain throughout the term of this Agreement such liability,workers'compensation,and automobile insurance as required by their current rules and regulations. If Florida Department of Environmental Protection ("FDEP")funds will be used to fund all or a portion of the Agreement, Page 4 of 14