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OUTSIDE AGENCY FUNDING POLICY 2. If the County receives a grant from a state,federal,or other governmental entity,any grant requirements will dictate. A local match required for a grant will be provided as stated in an agreement. If the County provides a certain portion of a match, then allocations for the local agency will change as the required match changes. 3. If neither a grant match is required of the County nor any agreement o dines a specified funding level,the agency's allocation will be determined in the same mai iner as outlined for nonprofit agencies (in Section I.C.). B. Quasi-Nonprofit Application for Funding 1. In early March of each year, the Budget Office sends out application packets for the upcoming budget year. These packets are sent out to all quasi-nonprofit agencies that received funding in the current year. 2. Completed application packets and all additional documentation must be submitted to the Budget Office by May 1st in order to be considered for funding in the upcoming budget. 3. The application packets can be seen in Attachment A to this docume . The application includes a description of the countywide purpose for the funds request d, a listing of the organization's board of directors, salary information, and various financial forms. 4. In September each year,the Board of Commissioners holds a Preliminary Budget Hearing and a Final Budget Hearing in order to legally adopt the Operating Budget for the next fiscal year. Each of these is a public hearing, and is advertised to the public prior to the meeting. Once the budget is legally adopted,the Budget Office will not rfy each agency of its allocation. C. Quasi-Nonprofit Responsibilities After Award of Funding 1. In the event a contractual agreement or grant requirement addresses these issues, such agreement or grant will govern quasi-nonprofit agency responsibilities. Otherwise,these agencies fall under the same guidelines as nonprofit organizations in this policy. III. Children's Services Agencies: On May 13, 1997, the Board of Commissioners adopted Ordinance No. 97-17, which created the Children's Services Advisory Committee (formerly known as the Children's Service Network). This ordinance provides the guidelines for funding Children's Services agencies. Some ac ditional rules and guidelines are provided by this policy relating to reimbursable expenditures for outside agencies. In the event of a conflict between this policy and the ordinance, the ordinance will supers de. The Human Services Department administers the Children's Services network, and thus sets olicies for these agencies. However,the Office of Management&Budget reviews all requests for reimbursement. Proper documentation of expenses is required as outlined in the policy for nonprofit agencies. Additionally,these expenses will be reviewed to ensure they were incurred in order to provide the prograrn approved by the Children's Services Advisory Geansil Committee and the Board of Commissioners. Approved 2/19/02 Page 5 SmeadSoft Reprint Date:Wednesday,September 28,2016-13:29:38-OffiaalDoaments:3322,Attachment Id 1,Page 5