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To: The Honorable Board of County Commissioners
<br />Thru: Joseph A. Baird, County Administrator
<br />From: Michael C. Zito, Assistant County Administrator
<br />Date: May 16, 2016
<br />CONSENT
<br />Subject: Amendment to Termination of Lease Agreement with Indian River Sports Complex 16'
<br />Street Ballfields
<br />DESCRIPTION AND CONDPTIONS:
<br />At the meeting of February 16, 2016, the Indian River County Board of County Commissioners ("the Board") approved a
<br />Termination of Lease Agreement with the Indian River Sports Complex, Inc. At the meeting of May 10, 2016, the Board
<br />declared the subject property surplus and directed Staff to extend the lease termination date to the date of sale.
<br />Attached is the Amendment to Termination of Lease Agreement, which terminates the Lease on the date of sale or
<br />November 30, 2016, whichever occurs first. During the wind down period, the County will continue mowing operations
<br />at the Complex. The Tenant will continue all other programming and maintenance operations at the Complex until
<br />termination.
<br />FUNDING:
<br />On July 25, 2013, the Patios Division of General Services, in consultation with the Office of Management and Budget,
<br />estimated the annual costs to maintain the complex including Vero Beach electric, chemicals, and equipment to total
<br />approximately $25,000 annually. This cost estimate excludes the cost of labor since no positions were eliminated as a
<br />direct result of the Lease. The approximately 1.5 full time employees were reassigned to contribute to the service impact
<br />caused by the earlier personnel reduction during the economic downturn. The additional prorated cost to continue
<br />mowing operations from June through November, 2016, is estimated at $6,000, which will be primarily absorbed into the
<br />2015/16 fiscal year Parks Division's operating budget in the General Fund.
<br />RECOM3MNDATION:
<br />Staff respectfully requests that the Board approve and authorize the Chairman to sign the Amendment to Termination of
<br />Lease Agreement.
<br />ATTACHMENT:
<br />Amendment to Termination of Lease Agreement
<br />Indian River Sports Complex, Inc.
<br />Approved Agenda Item
<br />BY:
<br />A. Baird
<br />Administrator
<br />FOR: May 24, 2016
<br />Indian River County Approved Date
<br />Administration 5 g
<br />County Attomey
<br />Budget
<br />Department s
<br />Risk Management If I
<br />F-Ussistant County AdministratoAAGENDA rMMS\2016\BCC 05 MAY 2016\BCC Memo - Amendment to Termination Agreement with Indian River Sports
<br />92
<br />INDIAN RIVER COUNTY,
<br />FLORIDA
<br />AGENDA ITEM
<br />Assistant County Administrator /
<br />Department of General Services
<br />To: The Honorable Board of County Commissioners
<br />Thru: Joseph A. Baird, County Administrator
<br />From: Michael C. Zito, Assistant County Administrator
<br />Date: May 16, 2016
<br />CONSENT
<br />Subject: Amendment to Termination of Lease Agreement with Indian River Sports Complex 16'
<br />Street Ballfields
<br />DESCRIPTION AND CONDPTIONS:
<br />At the meeting of February 16, 2016, the Indian River County Board of County Commissioners ("the Board") approved a
<br />Termination of Lease Agreement with the Indian River Sports Complex, Inc. At the meeting of May 10, 2016, the Board
<br />declared the subject property surplus and directed Staff to extend the lease termination date to the date of sale.
<br />Attached is the Amendment to Termination of Lease Agreement, which terminates the Lease on the date of sale or
<br />November 30, 2016, whichever occurs first. During the wind down period, the County will continue mowing operations
<br />at the Complex. The Tenant will continue all other programming and maintenance operations at the Complex until
<br />termination.
<br />FUNDING:
<br />On July 25, 2013, the Patios Division of General Services, in consultation with the Office of Management and Budget,
<br />estimated the annual costs to maintain the complex including Vero Beach electric, chemicals, and equipment to total
<br />approximately $25,000 annually. This cost estimate excludes the cost of labor since no positions were eliminated as a
<br />direct result of the Lease. The approximately 1.5 full time employees were reassigned to contribute to the service impact
<br />caused by the earlier personnel reduction during the economic downturn. The additional prorated cost to continue
<br />mowing operations from June through November, 2016, is estimated at $6,000, which will be primarily absorbed into the
<br />2015/16 fiscal year Parks Division's operating budget in the General Fund.
<br />RECOM3MNDATION:
<br />Staff respectfully requests that the Board approve and authorize the Chairman to sign the Amendment to Termination of
<br />Lease Agreement.
<br />ATTACHMENT:
<br />Amendment to Termination of Lease Agreement
<br />Indian River Sports Complex, Inc.
<br />Approved Agenda Item
<br />BY:
<br />A. Baird
<br />Administrator
<br />FOR: May 24, 2016
<br />Indian River County Approved Date
<br />Administration 5 g
<br />County Attomey
<br />Budget
<br />Department s
<br />Risk Management If I
<br />F-Ussistant County AdministratoAAGENDA rMMS\2016\BCC 05 MAY 2016\BCC Memo - Amendment to Termination Agreement with Indian River Sports
<br />92
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