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Page 3 Fellsmere Unmaintained Unpaved Roadways BCC Agenda Item for July 12,2016 The 30 miles of roadway currently maintained by the County are graded on average once every 10 working days(two weeks).Based on this information,the addition of 9.2 miles of roadway will reduce the frequency of grading to approximately once every 14 working days(three weeks). If the recommended roadway list is approved for addition to the current grader route, the purchase of additional stabilization is approved to fill/level/grade the unmaintained unpaved roadways,and the revised agreement between the County and FWCD is complete, staff anticipates that it will take three months to complete the work necessary to establish a proper foundation for efficient grading of the added roadways. Staff must point out that this work will not address drainage as part of the proposed roadways to be maintained. FUNDING Funding for additional material is not budgeted in the current fiscal year, but is available from Secondary Road Cash Forward, Account No. 109039-389040. A budget amendment will be necessary to provide funding in the amount of$210,925.00. RECOMMENDATION Staff does not recommend expanding the existing grader route to include any currently unmaintained unpaved roadways without improving the roadways to meet minimum standards to ensure public safety, addressing the legal issue regarding maintenance of private property, and addressing stormwater runoff onto private property. Based on direction from the Board at the June 27,2016 workshop,staff offers the following to the Board for staff direction. Directthe County Administrator to add the unmaintained unpaved roadways outlined above to the current grader route in unincorporated Fellsmere,prepare a budget amendment for$210,925.00 to fund additional stabilized material for the unpaved roadways within unincorporated Fellsmere, and to prepare a revised agreement between the County and the FWCD as follows: • Update current agreement with Fellsmere Water Control District(FWCD)to indemnify and hold harmless Indian River County for all claims related to the drainage right-of way for access. • Update current agreement with FWCD to define roadway maintenance as maintenance of the FWCD access road for drainage canals/ditches. • Include in the agreement a requirement authorizing the direct discharge of untreated stormwater runoff from the unpaved roadways into the FWCD ditch system. • Update the current agreement to clarify the maintenance responsibilities for culverts and bridges within the FWCD right-of-way. • Update the current agreement to require the FWCD to pursue State approval for the Water Control District to become an Improvement District so that roadway maintenance will be the responsibility of the District to maintain. • Update the current agreement to add the roadways-listed above for maintenance for a three to five-year period. Once the revised agreement between the County and the FWCD is complete,staff can begin maintenance of the roadways listed above. 285 C:\Usm\rszpyrka\Desktop\Fellsmere Water Control District Roadways\Fellsmere Unpaved Road Agenda 070516.doc