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Contract#28771 <br /> completion of the Project. Recipient shall notify the District's Project Manager in writing <br /> upon receipt of any additional external funding for the Project not disclosed prior to <br /> execution of this Agreement. <br /> (b) "Construction cost" is defined to include actual costs of constructing Project facilities, <br /> including construction management. Land acquisition, engineering design, and permitting <br /> costs are excluded. Construction cost does not include any costs incurred prior to the <br /> Effective Date, unless expressly authorized by the Statement of Work. Costs that are <br /> excluded will not be credited toward Recipient's cost-share. <br /> (c) Cooperative funding shall not be provided for expenses incurred after the Completion Date. <br /> 5. PAYMENT OF INVOICES. <br /> (a) Recipient shall submit itemized invoices as per the Statement of Work, Attachment A for <br /> reimbursable expenses by one of the following two methods: (1) by mail to the St.Johns <br /> River Water Management District, Finance Director, 4049 Reid Street, Palatka, Florida <br /> 32177, or(2) by e-mail to acctpay@sjrwmd.com. The invoices shall be submitted in detail <br /> sufficient for proper pre-audit and post-audit review. Invoices shall include a copy of <br /> contractor and supplier invoices to Recipient and proof of payment. Recipient shall be <br /> reimbursed for thirty-three percent(33%) of approved cost or the not-to-exceed sum of <br /> $649,240.35, whichever is less. The District shall not withhold any retainage from this <br /> reimbursement. District reimbursement is subject to annual budgetary limitation, if <br /> applicable, as provided in subsection (g). If necessary for audit purposes, Recipient shall <br /> provide additional supporting information as required to document invoices. <br /> (b) End of District Fiscal Year Reporting.The District's fiscal year ends on September 30. <br /> Irrespective of the invoicing frequency,the District is required to account for all <br /> encumbered funds at that time. When authorized under the Agreement, submittal of an <br /> invoice as of September 30 satisfies this requirement.The invoice shall be submitted no <br /> later than October 30. If the Agreement does not authorize submittal of an invoice as of <br /> September 30, Recipient shall submit, prior to October 30, a description of the additional <br /> work on the Project completed between the last invoice and September 30, and an <br /> estimate of the additional amount due as of September 30 for such Work. If there have <br /> been no prior invoices, Recipient shall submit a description of the work completed on the <br /> Project through September 30 and a statement estimating the dollar value of that work as <br /> of September 30. <br /> (c) Final Invoice.The final invoice must be submitted no later than forty-five (45)days after <br /> the Completion Date; provided, however,that when the Completion Date corresponds with <br /> the end of the District's fiscal year(September 30),the final invoice must be submitted no <br /> later than thirty(30) days after the Completion Date. Final invoices that are submitted <br /> after the requisite date shall be subject to a penalty of ten percent(10%)of the invoice. <br /> This penalty may be waived by the District,in its sole judgment and discretion,upon a <br /> showing of special circumstances that prevent the timely submittal of the final invoice. <br /> Recipient must request approval for delayed submittal of the final invoice not later than <br /> ten(10)days prior to the due date and state the basis for the delay. <br /> Page 3 of 14 <br />