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LAP Performance Evaluation <br /> FD0T <br /> LOCAL AGENCY STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION January 2016 <br /> PROGRAM PERFORMANCE EVALUATION <br /> - <br /> Financial Project Number Local Agency Name <br /> Reviewer District <br /> Select One <br /> Professional Services Procurement (Planning, Design, CEI Phases where a consultant is being hired. A given <br /> project may have multiple evaluations for multiple consultant procurement phases. If planning, design, <br /> and/or CEI is being performed in-house,this section would not apply to that particular phase.) <br /> Select One 1) The Agency's staff promptly replied to Department requests for information and provided <br /> project information in a timely manner. <br /> 1 The Agency's staff were difficult to contact, taking two weeks or more to provide <br /> requested information and/or requiring numerous follow-up requests from the <br /> Department. <br /> 2 The Agency's staff provided requested information in less than a week and/or with one <br /> follow-up request <br /> 3 The Agency's staff provided requested information within 72 hours without additional <br /> follow-up needed. <br /> N/A Not applicable(No requests for information from the Department to the Agency.) <br /> Select One 2) The Agency's draft RFQ/RFP contained all federal and state requirements. (Tied to LAP <br /> Professional Services Checklist: Required Forms, Compliance with State and Federal <br /> Contracting Requirements, and Disadvantaged Business Enterprise (DBE)and Bid <br /> Opportunity List) <br /> 1 The Agency's RFQ/RFP was missing three or more of the required items and/or multiple <br /> revisions of the document were required. <br /> 2 The Agency's RFQ/RFP was missing less than three of the required items and only one <br /> revision of the document was required. <br /> 3 The Agency's RFQ/RFP contained all federal and state requirements upon initial review. <br /> No revisions were required. <br /> Select One 3) The Agency provided all addenda for the Department's concurrence prior to issuance. (Tied <br /> to LAP Manual, Chapter 21 Construction Advertising and Award Procedures) <br /> 1 The Agency issued addenda without requesting concurrence. <br /> 2 The Agency obtained concurrence prior to issuing addenda, but only after being <br /> prompted by the Department. <br /> 3 The Agency submitted request for concurrence prior to issuance. <br /> N/A Not Applicable(No addenda issued.) <br /> Select One 4) The Agency submitted a minimum of three shortlisted firms to FDOT for review based on <br /> qualifications review and score. Sufficient supporting documentation was provided. (Tied to <br /> LAP Professional Services Checklist:Shortlist) <br /> 1 The Agency submitted fewer than three shortlisted firms without prior coordination <br /> with the Department. <br /> 2 The Agency submitted at least three shortlisted firms but required follow-up for <br /> sufficient supporting documentation. <br /> 3 The Agency submitted at least three shortlisted firms with sufficient supporting <br /> documentation. <br /> Page 1 of 12 <br />