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BIT <br /> [From policy adopted by Indian River CountyiBoard Of County Commissioners on February 19, <br /> 2002] <br /> I'D' Nonprofit A99my Responsibilities Ager Award of Funding <br /> Indian River County provides funding to all nonprofit agencies on a reimbursement basis <br /> only. <br /> All reimbursable expenses must be documented by an invoice and/or a copy of the canceled <br /> check. Any expense not documented properly to the satisfaction of the Office of Management & <br /> Budget and/or the County Administrator may not be reimbursed. <br /> If an agency repeatedly fails to provide adequate documentation, this may be reported to the <br /> Board of Commissioners. In the event an agency provides inadequate documentation on a <br /> consistent basis, funding may be discontinued immediately. Additionally, this may adversely <br /> affect future funding requests. <br /> Expenditures e may only be reimbursed from the fiscal year for which funding was awarded. For <br /> examP expenditures prior to October 1 may be reimbursed with funds from the following <br /> year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not <br /> carried over to the next year unless expressly authorized by the Board of Commissioners. <br /> All requests for reimbursement at fiscal year end (September 30"') must be submitted on a timely <br /> basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies <br /> advising of the deadline for reimbursement requests for the fiscal year. This deadline is <br /> earl <br /> to mid October, since the Finance Department does not process checks for the prior fiscal year <br /> beyond that point. <br /> Each reimbursement request must include a summary of expenses b <br /> mmaries <br /> should be broken down into salaries, benefits, supplies, contractual se vicess,, etc hajfejnd n River <br /> County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then <br /> the method for this portion should be disclosed on the summary. The Office of Management & <br /> Budget has summary forms available. <br /> Indian River County will not reimburse certain types of expenditures. These expenditure types are <br /> listed below. <br /> a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, <br /> hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local tra <br /> (within Indian River County) is allowable. vel <br /> b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation <br /> Pay Policies, these must be provided from other sources. <br /> c. Any expenses not associated with the provision of the program for which the County has awarded <br /> funding. <br /> d. Any expense not outlined in the agency's funding application. <br /> The County reserves the right to decline reimbursement for any expense as deemed necessary." <br />