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a copy of the agenda must be provided. Proof of payment is also required for all <br /> travel and conferences. If the County chooses to use their local travel for <br /> reimbursement, then the approved local policy MUST be included with every quarter <br /> reimbursement that they are requesting travel. <br /> • OCO: Includes but is not limited to a copy of the vendor invoice/receipt and proof of payment <br /> in the form of a check or ledger showing payment deduction. <br /> • FCO: Includes but is not limited to a copy of the vendor invoice/receipt and proof of payment <br /> in the form of a check or ledger showing payment deduction. <br /> • If cancelled checks are NOT available, copies of the general ledger MUST be provided. <br /> B. The Quarterly Tasks form is due with your quarterly financial report each quarter. This <br /> form identifies all Emergency Management personnel's required training completed (or <br /> working towards completion) during the agreement period. <br /> C. In order to ensure compliance with Rule 27P-19.011, the Local Budget Match Requirement <br /> Form shall be completed and sent when the Local County Budget is approved or no later <br /> than November 15, 2016. The County shall provide a copy of the current Emergency <br /> Management Local Budget (General Revenue)with the form. If the County's current <br /> budget is lower than the previous year, or the average of the last three years, the county is <br /> required to request a Waiver no later than 45 days after the county budget is approved. <br /> D. In a format provided by the Division, a proposed staffing summary must be submitted by <br /> November 15, 2016. Also, each funded county emergency management position description <br /> must be submitted to the Division no later than November 15, 2016. <br /> E. Mid-Year and End-of-Year summary progress reports are to be scheduled and reviewed by the <br /> Division's Regional Coordinator and submitted to the grant manager. <br /> F. The final close-out report is due forty-five (45) days after termination of this Agreement. <br /> Any requests received after August 15, 2017, at the discretion of the Division, may not be <br /> reimbursed from this Agreement. <br /> 35 <br />