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CONSENT AGENDA <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: September 13, 2016 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, CoojSunty Administrator <br />Mike Smykowski, Budget Director <br />FROM: Jennifer Hyde, Purchasing Manag4l"' <br />SUBJECT: Rejection of Bids for Annual Paving and Resurfacing (Bid 2017002) <br />BACKGROUND: <br />The Public Works Department requested the solicitation of annual sealed bids for as needed <br />paving and resurfacing services. The current bid expires on September 30, 2016. <br />BID RESULTS: <br />Bid Opening Date: August 23, 2016 <br />Advertising Date: July 29, 2016 <br />Demandstar Broadcast to: 337 Subscribers <br />Specifications/Plans Downloaded by: 11 Vendors <br />Replies: 2 Vendors <br />Bidder, ::.ter'-' <br />:' - Notal"i4nniial,CoSt as:B,id3'' <br />:.... . <br />Community Asphalt <br />$985,425.00 <br />Ranger Construction <br />$964,990.50 <br />ANALYSIS: <br />During the evaluation of bids received, the Road and Bridge Division performed an in depth <br />analysis of their recent use of and projected need for of the various services and materials for the <br />upcoming fiscal year. Through that audit, staff determined the quantities within the bid vary <br />greatly from actual need. On one item, the projected need is nearly 2.5 times the requested bid <br />quantity, and on another, the anticipated use is half of what was estimated in the bid. While the <br />quantities presented in the bid were identified as estimates, the large variance necessitates a <br />rebid, both to potentially save money to the County and to provide the bidders with a more <br />accurate picture of our usage and needs and allow them to submit their pricing accordingly. <br />SOURCE OF FUNDS: <br />The cost to advertise a new bid is estimated to be $80 and is available in the Road and Bridge — <br />Other Professional Services account, 11121441-033190. <br />114 <br />