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Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: September 27, 2016 To: Jason E. Brown, County Administrator C �\ From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager k Subject: North Sebastian Septic to Sewer Approval of Cost Share Funding Agreement DESCRIPTIONS AND CONDITIONS: On August 20, 2013, the Indian River County Board of County Commissioners (BCC) approved Work Order No. 6 with Masteller and Moler, Inc. (M&M) to provide professional services to investigate the feasibility of installing centralized sewer services in the North Sebastian area. On February 11, 2014, the results of the study were presented to the BCC, and they directed staff to present the findings to the City of Sebastian. Staff presented the findings on February 12, 2014 to the City Council, and a workshop was held at the City of Sebastian chambers on March 19, 2014. Staff also presented the information to the Friends of Sebastian River on May 27, 2014. On October 21, 2014, the BCC approved Work Order No. 7 with M&M to provide professional services for design, permitting and the preparation of construction plans. The purpose of the subject agenda is to request the BCC's guidance and approval of the following item: • Approve and execute the FY 16/2017 Cost Share Grant Agreement ANALYSIS/ENGINEERING: M&M evaluated four alternatives in the Sewer Feasibility study for the North Sebastian area. The study recommended the gravity alternative as the preferred method for a centralized sewer system. The construction of the centralized sewer in the north Sebastian area will be accomplished in a phased approach. The commercial area east of US Highway 1 will be designed and constructed in the first phase. The BCC authorized staff to pursue this project pending successful grant application. On this front, staff made applications to multiple grant opportunities. In July 2016, the County was successful in securing a grant for the FY 16-17 Cost Share Program administered by the St. Johns River Water Management District (SJRWMD). This grant covers only 33% of the construction cost. Therefore, the remaining 67% of the construction cost, plus bidding and construction phase assistance, must be funded via other sources. The proposed funding sources are a combination of One Cent Sales Tax, Utilities Assessment Fund balances, and property assessments. Staff will bring a separate item for the BCC's approval with regards to a specified funding plan and retaining M&M for provision of bidding and construction phase assistance services. F:\Utilities\UTILITY - Engineering\Projects - Utility'Construction Permits\IRC - Sewer Feasibility Studies UCP # 4101\3. North Sebastian Page 1 of 2 (M&M)\Admin\Agenda - North Sebastian Septic to Sewer Cost Share Funding -Phase Lcloc 68