10/04/2016 (4) - Laserfiche WebLink

Home Browse Search

Contract #28771 The Recipient shall provide the following to the District's Project Manager: Timely invoices for actual construction costs in accordance with this cost share agreement (i.e. quarterly, with appropriate substantiation that demonstrates that the applicant has paid for the total work cost and is seeking reimbursement up to the match amount) to enable proper review by the District's Project Manager prior to payment authorization; Quarterly progress reports identifying project progress to date, key milestones reached, overall project schedule versus time for project completion, key issues to be resolved, project construction photos; quarterly reports shall also be emailed to the District's Budget Coordinator at mlicourt@sjrwmd.com; Certification of construction completion by a Professional Engineer registered in the state of Florida. The Recipient shall ensure the task in the Task Identification section below is completed. V. TASK IDENTIFICATION AND TIME FRAMES The expiration date of this cost share agreement is June 30, 2018. The projected schedule is as follows: Anticipated Anticipated Task Description Start Date Completion Date Construction of septic to sewer January 2017 February 2018 VI. BUDGET/COST SCHEDULE For satisfactory completion of the Project, the District shall pay Recipient thirty-three percent (33%) of the total construction cost of the Project, but in no event shall the District's cost -share exceed $649,240.35. It is anticipated that the FY breakdown will be $486,930.51 for FY2016-17 and $162,309.84 for FY2017-18. Recipient shall invoice the District quarterly with appropriate documentation. The District's Project Manager shall provide an invoice template that will be used. invoices shall include a copy of the contractor's invoices submitted to the Recipient, proof of payment by Recipient, and other required supporting documentation for reimbursement up to match amount. For in-house expenses, Recipient shall provide copies of all receipts for materials and a system report showing documentation of staff time or other proof of staff time expenses for the Project. The final invoice shall be submitted with the final project report. If the total actual cost of this project is less than originally estimated, the District's cost -share amount shall be reduced accordingly. Recipient may invoice more frequently submitting all required documentation and include general status information. Recipient may invoice the District for Project construction work beginning October 1, 2016. The District's Project Manager will also provide a document to the Recipient to be completed showing the spend -down plan for the Project. The spend -down plan should be completed once the Recipient issues the Notice to Proceed to the construction contractor. Recipient shall submit quarterly progress reports to the District's Project Manager and the District's Budget Coordinator within 30 days of the end of quarter for work accomplished during each quarter. The email address for the District's Budget Coordinator is mlicourtPsirwmd.com. The Recipient shall submit a final project report within 30 days of Final Completion and acceptance by Indian River County detailing the project's accomplishments and any issues resolved during the course of the work. Page l 1 of 14 80