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Consent Agenda Item <br />INDIAN RIVER COUNTY, FLORIDA <br />q <br />DEPARTMENT OF UTILITY SERVICES <br />\ 04tINV <br />Date: September 29, 2016 <br />To: Jason E. Brown, County Administrator <br />From: Vincent Burke, P.E., Director of Utility Services A <br />Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager AW <br />Subject: Countywide Septic to Sewer Conversion Evaluation/Ranking — Work Order No. 2 <br />to Schulke, Bittle & Stoddard, LLC <br />DESCRIPTIONS AND CONDITIONS: <br />On March 8, 2016, staff brought an informational item to the Board of County Commissioners (BCC) <br />regarding some of the work the Indian River County Department of Utility Services (IRCDUS) staff has <br />undertaken with the collaboration of the Florida Department of Environmental Protection (FDEP) and <br />Florida State University (FSU). At that meeting under Commissioners Matters, BCC requested staff put <br />together a budget proposal for FY 2016/2017 to develop a countywide priority list for septic to sewer <br />conversion projects. <br />ANALYSIS: <br />The BCC directed staff to evaluate a countywide septic to sewer project on a phased approach. The <br />phases to be evaluated are as follows: <br />• Phase I : Develop a more comprehensive priority ranking plan along with cost estimates <br />• Phase II : Proposed changes to the county comprehensive plan <br />• Phase III : Financing options and public outreach <br />• Phase IV: Encumber funds and implementation of the priority ranking plan <br />To that effect, staff reached out to Schulke, Bittle & Stoddard, LLC (SBS) to prepare a proposal for a <br />comprehensive countywide septic to sewer priority ranking study based upon various physical and <br />environmental factors as well as construction cost estimates. SBS's proposal further divided the <br />evaluation into an initial and final ranking. <br />The work order will be provided in accordance with the Extension and Amendment of the <br />Continuing Services Contract Agreement for Professional Services with Schulke, Bittle & Stoddard, <br />LLC dated November 4, 2014. The scope is more specifically described in the attached Work Order <br />No. 2. The total negotiated cost for the countywide septic to sewer conversion evaluation in Work <br />Order No. 2 is a lump sum amount of $86,300.00. A draft report of the rankings will be provided <br />65 <br />