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Staff is of the opinion that the following changes to the contract documents may lead to competitive bids: <br />• Separate the roadway portion into individual line items versus bid as unit price of pipe on Schedule A. <br />• Extend the substantial completion from 120 calendar days to 150 calendar days and final completion <br />to 180 calendar days. <br />• Separate the maintenance of traffic as its own line item. <br />• Re-evaluate the design on the wet well to reduce its depth. <br />Although the drainage project is within the budgeted amount, that project cannot be separated on its own <br />because the beneficiary scores from the drainage project are required for the sewer project and vice versa. <br />FUNDING: <br />Funding for the West Wabasso Phase II sewer project is available in the Utilities capital fund account. Capital <br />fund revenues are generated from impact fees. Funding for the East Gifford drainage project is available in the <br />Optional Sales Tax fund. <br />Description Account Number Amount <br />West Wabasso Phase II Sewer Project 472-169000-14501 $1,260,150.00 <br />Optional Sales Tax- East Gifford Drainage <br />31524319-066340-15017 $ 170,000.00 <br />Project <br />RECOMMENDATION: <br />The staff would like to present the following options for the BCC to consider: <br />1. Since the bid prices are approximately $1 million over budget, do nothing and terminate the project. This <br />may shed a negative light on the County's future grant opportunities. <br />2. Award the bid to the lowest, responsive and responsible bidder, Blue Goose Construction, for a total sum <br />of $2,258,721.70 to include Schedule A and B work. Fund the deficit from other funding sources. <br />3. Reject the two bids modify the specifications and re -advertise. Please note that this is not a guarantee <br />that the county will receive bids lower than mentioned above in item 2. <br />Staff recommends the rejection of all bids submitted in response to Invitation to Bid No. 2017012 and authorize <br />staff to re -advertise based on the modifications described above. <br />ATTACHMENT(s): <br />By: <br />Jason V. Brown, County Administrator <br />For: November 1, 2016 <br />Date <br />Indian River Co. <br />Appro d <br />Date <br />Administration <br />Legal <br />�0/.2711L <br />7 <br />Budget <br />Utilities <br />�p • fJs <br />Utilities -Finance <br />Purchasing <br />�Ic-Zjt <br />F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\IRC - West Wabasso Community Sewer System Phase 2 - UCP# <br />4117\Admin\BCC Items\Rejection of bid 10-18-16.docx Page 2 of 5 145 <br />