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2014-103
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Last modified
3/13/2017 12:42:35 PM
Creation date
1/5/2017 12:55:18 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
08/19/2014
Control Number
2014-103
Agenda Item Number
8.U.
Entity Name
Florida Division of Emergency Management
Subject
Emergency Management Preparedness Assistance Grant
State Funded Subgrant Agreement
Project Number
15-BG-83-10-40-01-031
Alternate Name
EMPA
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2oiq -103 <br />Contract Number 15 -BG -83-10-40-01-031 8. L• <br />STATE -FUNDED SUBGRANT AGREEMENT <br />THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, <br />with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and Indian River <br />County, (hereinafter referred to as the "Recipient') <br />THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS <br />A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to <br />provide the services identified herein, and <br />B The Division has received these grant funds from the State of Florida, and has the authority to <br />subgrant these funds to the Recipient upon the terms and conditions below; and <br />C The Division has statutory authority to disburse the funds under this Agreement. <br />THEREFORE, the Division and the Recipient agree to the following <br />(1) SCOPE OF WORK. <br />The Recipient shall perform the work in accordance with the Program Budget and Scope <br />of Work, Attachment A and B of this Agreement. <br />(2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES <br />The Recipient and the Division shall be governed by applicable State and Federal laws, <br />rules and regulations, including those identified in Attachment F <br />(3) PERIOD OF AGREEMENT <br />This Agreement shall begin on July 1, 2014 and shall end June 30, 2015, unless <br />terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement. <br />(4) MODIFICATION OF CONTRACT <br />Either party may request modification of the provisions of this Agreement. Changes <br />which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to <br />the original of this Agreement. <br />(5) RECORDKEEPING <br />(a) As applicable, Recipients performance under this Agreement shall be subject to the <br />federal OMB Circular No A-102, "Common Rule Uniform Administrative Requirements for Grants and <br />Cooperative Agreements to State and Local Governments" (53 Federal Register 8034) or OMB Circular <br />No A-110, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher <br />Education, Hospitals, and Other Nonprofit Organizations," and either OMB Circular No A-87, "Cost <br />Principles for State, Local and Indian Tribal Governments," OMB Circular No A-21, "Cost Principles for <br />Educational Institutions," or OMB Circular No A-122, "Cost Principles for Non-profit Organizations " <br />(b) The Recipient shall retain sufficient records to show its compliance with the terms of <br />this Agreement, and the compliance of all subcontractors or consultants paid from funds under this <br />Agreement, for a period of five years from the date the audit report is issued, and shall allow the Division <br />or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon <br />request. The Recipient shall ensure that audit working papers are available to them upon request for a <br />period of five years from the date the audit report is issued, unless extended in writing by the Division <br />The five year period may be extended for the following exceptions <br />1 If any litigation, claim or audit is started before the five year period expires, <br />and extends beyond the five year period, the records shall be retained until all litigation, claims or audit <br />findings involving the records have been resolved <br />2 Records for the disposition of non -expendable personal property valued at <br />$5,000 or more at the time it is acquired shall be retained for five years after final disposition <br />1 <br />
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