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and all county -purchasing procedures must be followed in their entirety, and such <br />compliance shall be documented. Such justification and compliance documentation shall <br />be maintained by the CHD in accordance with the terms of this Agreement. State <br />procedures must be followed for all leases on facilities not enumerated in Attachment IV <br />c The CHD shall maintain books, records and documents in accordance with those <br />promulgated by the Generally Accepted Accounting Principles (GAAP) and Governmental <br />Accounting Standards Board (GASB), and the requirements of federal or state law. These <br />records shall be maintained as required by the Department of Health Policies and <br />Procedures for Records Management and shall be open for inspection at any time by the <br />parties and the public, except for those records that are not otherwise subject to disclosure <br />as provided by law which are subject to the confidentiality provisions of paragraph 6.i., <br />below. Books, records and documents must be adequate to allow the CHD to comply with <br />the following reporting requirements. <br />The revenue and expenditure requirements in the Florida Accounting <br />System Information Resource (FLAIR) <br />ii. The client registration and services reporting requirements of the <br />minimum data set as specified in the most current version of the Client <br />Information System/Health Management Component Pamphlet, <br />N. Financial procedures specified in the Department of Health's Accounting <br />Procedures Manuals, Accounting memoranda, and Comptroller's <br />memoranda; <br />iv. The CHD is responsible for assuring that all contracts with service <br />providers include provisions that all subcontracted services be reported <br />to the CHD in a manner consistent with the client registration and <br />service reporting requirements of the minimum data set as specified in <br />the Client Information System/Health Management Component <br />Pamphlet <br />d All funds for the CHD shall be deposited in the County Health Department Trust <br />Fund maintained by the state treasurer. These funds shall be accounted for separately <br />from funds deposited for other CHDs and shall be used only for public health purposes in <br />Indian River County. <br />e That any surplus/deficit funds, including fees or accrued interest, remaining in the <br />County Health Department Trust Fund account at the end of the contract year shall be <br />credited/debited to the state or county, as appropriate, based on the funds contributed by <br />each and the expenditures incurred by each. Expenditures will be charged to the program <br />accounts by state and county based on the ratio of planned expenditures in the core <br />contract and funding from all sources is credited to the program accounts by state and <br />county The equity share of any surplus/deficit funds accruing to the state and county is <br />determined each month and at contract year-end. Surplus funds may be applied toward <br />the funding requirements of each participating governmental entity in the following year. <br />However, in each such case, all surplus funds, including fees and accrued interest, shall <br />4 <br />