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SECTION 'NUMBER <br />ADMINISTRATIVE <br />POLICY PERSONNELAM-504.1 <br />MANUAL SUBJECT <br />HEALTH & LIFE INSURANCE BILLIN <br />P L CY• <br />DATE EFFECTIVE <br />04-06-93 <br />PAGE <br />It is the policy of the County to allocate costs for the employee health <br />care and life insurance programs to the appropriate departments/offices <br />and to collect payment from those individuals whose participation is <br />optional. This shall be a joint effort between the Personnel Department, <br />the Office of Management and Budget, Data Processing, and the <br />participating constitutional officers. <br />CO ENT• <br />!_.Health care and life insurance costs are handled under a "self <br />insurance plus" plan with a third party providing administrative services, <br />utilization management, life insurance and stop loss coverage. Access to <br />the Board of County Commissioner's employee program is available to <br />Constitutional Officers, retired employees and COBRA participants. <br />2. Each month the Personnel Department initiates actions to generate cost <br />billings for health care and life insurance. Because the handling of the <br />client groups differ, the procedure discussion is organized to reflect <br />"Board of County Commissioners' employees". Details relative to the <br />"Constitutional Officer's employees", retired employees, and COBRA <br />participants" will show the different billing procedures. <br />A. Board of County Commissioners' employees <br />I. The Personnel Department maintains an employee data base on the <br />mainframe computer in Data Processing. From this data base, an "Insurance <br />Premium Report" is generated indicating each employee's status relative <br />to health care and life insurance, including whether health care coverage <br />is single, family, or none. It further calculates and presents <br />"Health Cost", "Life Cost" and "Total Premium" for each department. the <br />2. The "Insurance Premium Report" is generated monthly and used by <br />the Personnel Department to prepare a billing for each department. This <br />is accomplished on Warrant (check) Request forms with the billing divided <br />into two charges: administrative costs (life insurance premium, <br />administrative fee, utilization management fee, and stop loss coverage <br />fee), and health insurance. The billing is totaled and balanced against <br />the Insurance Premium Report. <br />70 <br />