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Leslie R. Swan <br />Supervisor ofElections <br />Indian River County <br />December 22, 2016 <br />Honorable Joseph Flescher <br />Chairman, Board of County Commissioners <br />Indian River County <br />1801 27th Street, Building A <br />Vero Beach FL 32960 <br />Dear Chairman Flescher: <br />The Supervisor of Elections office currently utilizes a Pitney Bowes postage machine and the current 4 - <br />year lease expires 6/30/2017. After extensive research, we have decided not to renew our lease <br />agreement with Pitney Bowes and switch to the Neopost IN 700 Mail Machine. The Neopost system <br />provides a substantial monthly savings. Our current lease payment with Pitney Bowes is $556 per <br />month. The Neopost mail machine lease payment is $299 per month if we commence the lease <br />agreement prior to February 2017. This is a savings of $3,084 per year. <br />The current Neopost state contract pricing and structure expires in February 2017 and at that time the <br />pricing for the mail machine will Increase. In order to take advantage of the lowest pricing before the <br />new state contract pricing takes effect, Neopost has offered to reimburse the Supervisor of Elections <br />$3,336 (in the form of a check) to: satisfy the remaining 6 Pitney Bowes monthly lease payments at $556 <br />per month. 1 am asking to have the reimbursement check from Neopost be rolled into our 2016/2017 <br />budget to satisfy our remaining Pitney Bowes lease payments. As outlined above, the acquisition of the <br />Neopost mail machine will provide a significant cost savings. <br />Should you have any questions regarding the appropriation of these funds please do not hesitate to <br />contact me. <br />Most sincerely, <br />Leslie R. Swan <br />Supervisor of Elections <br />4375 43rd Avenue • Vero Beach, FL 32967 1 Office: (772) 226-3440 1 Fax: (772) 770-5367 1 www.voteindianriuetcoim <br />P211 <br />