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INDIAN RIVER COUNTY, FLORIDA MEMORANDUM CONSENT DATE: December 22, 2016 TO: Jason E. Brown, County Administrator THROUGH: Michael Smykowski, Budget Director Richard B. Szpyrka, P.E., Public Works Director FROM: Kimberly A. Graham, P.E., County Traffic Eng SUBJECT: Designation of M.H. Corbin as Sole Source Manufacturer and Jace Chandler & Associates as Sole Source Provider -of Traffic Counter/Classifier Equipment DESCRIPTION AND CONDITIONS The County's traffic counting program is utilized to determine transportation level -of -service and concurrency, as well as the scheduling of road repairs and roadway improvement projects. The County Traffic Engineering Division uses counters/classifiers to count vehicles, measure vehicle classifications and speeds. The County Traffic Engineering Division has evaluated different industry products and software to accurately count vehicles and create reports. The various vendors' equipment and software are not compatible with each other. Since 2006, the County Traffic Engineering- Division has established that the M.H. Corbin portable traffic classifier has been the .most reliable and accurate counter/classifier. In order to ensure consistency and standardization throughout our program, the Public Works Department is requesting the Board of County Commissioners declare M.H. Corbin the sole source manufacturer and Jace Chandler & Associates as the sole source distributor in the State of Florida for all related traffic counting equipment and authorize the waiver of the requirement for bids for their purchase. This will enable efficient replacement of inventory as required for use in the field. FUNDING Annual expenditures for traffic counters come from various accounts in Traffic Engineering. Please note, the Traffic Engineering Division expended $9,135.00 and $7,035.00 in fiscal year 2014/15 and 2015/16, respectively. Additionally, the replacement of non -repairable traffic counters have a trade-in value of $50.00, per unit. RECOMMENDATION Staff recommends the Board declare M.H. Corbin the sole source manufacturer and Jace Chandler & Associates as the County's sole source distributor for all traffic counting related equipment and waive the requirement for bids for their purchase, as needed. Staff recommends the Board authorize the trade-in of Asset Numbers 25908 and 26358 toward the purchase of two (2) new traffic counter/classifier equipment. ATTACHMENTS Jace Chandler & Associates Letter Jace Chandler Quote APPROVED AGENDA ITEM FOR JANUARY 10, 2017 P-\Traffic\BCC AGENDA\2012-2017\lace Chandler and Associates Sole Source Provider.doc P82