2017-029 (2) - Laserfiche WebLink

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i) The COUNTY acknowledges and agrees that funding for this Project may be reduced upon determination of the award amount and execution of an amendment by both parties. ii) The COUNTY shall submit one (1) original invoice and four (4) copies plus supporting documentation required by the DEPARTMENT to the Project Manager for approval and processing on a quarterly basis. iii) All costs charged to the Project shall be supported by executed payrolls,time records, invoices, contracts, and/or vouchers evidencing in detail the nature and propriety of the charges. The COUNTY will be reimbursed only for actual expenses incurred during the Agreement time period that are directly related to the construction of the Project. B. The COUNTY shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable must specify the required minimum level of services to be performed and the criteria for evaluating successful completion. The Project, identified as Project Number 431759-2-54-01, the quantifiable, measurable, and verifiable units of deliverable are described more fully in Exhibit C,Deliverables, attached hereto and a made a part hereof. C. Upon submission of a quarterly invoice, the DEPARTMENT's Project Manager will notify the DEPARTMENT's local Operations Engineer to inspect and verify that services by the COUNTY has met or does not meet the DEPARTMENT's standards/minimum level of service. D. Invoices shall be submitted by the COUNTY in detail sufficient for preaudit and postaudit thereof, based on the quantifiable, measurable, and verifiable units of deliverables as established in Exhibit C. Deliverables must be received and accepted in writing by the DEPARTMENT's Project Manager or designee prior to any reimbursement. Supporting documentation must establish that the deliverables were received and accepted in writing by the COUNTY and must also establish that the required minimum level of service to be performed based on the criteria for evaluating successful completion as specified in the paragraph above,has been met. E. The COUNTY must obtain the prior written approval from the DEPARTMENT, if deviating from the Deliverables in Exhibit C,prior to the COUNTY implementing the changes. F. The COUNTY must submit the final invoice to the DEPARTMENT within 180 days after the final written acceptance of the Project by the DEPARTMENT. Invoices submitted after the 180 day time period may not be paid. The final balance due under this Agreement will be reimbursed upon the completion of all Project services, receipt of final cost documentation, and proper submission of a detailed invoice after the Project has been inspected, approved, and accepted to the satisfaction of the DEPARTMENT in writing. G. There shall be no reimbursement for travel expenses under this Agreement. Page 4