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time to change in control to "Board of County Commissioners". Once the agenda item has been changed "in control" to Board of County Commissioners you inay want to add a department head or division director as an FYI. The director of the submitting department; or a designee, shall present the grant application to the Commission at the regular meeting and receive approval or denial of the item. Upon approval, the County Clerk will obtain signatures from the Commission Chairman or designee; scan and record the documents in a P -Drive folder and forward the documents to the department to complete the grant application process. Divisions/Departments inay submit their electronic grant applications once the Agenda request has been approved by the Board of County Commissioners. Screen prints or printouts of the electronic application process or any other application material that was not available in Legistar mea) be scanned and sent to the Grants Manager via email. In cases where the complete signed grant application is scanned and filed by the County Clerk's Office in the P -Drive the Grants Manager may access it there. (~,rant Aw a rd Upon receipt or the grantor's funding decision, the Department shall immediately forward a scanned copy of the award document/notification letter/denial letter to the Grants Manager via email and/or the grants P -Drive folder. In the case of an award, the Department shall also submit a Budget Form to the Grants Manager or appropriate Accounting staff via email for processing with the Budget Department at which time an internal order is established, the staffing table is established, the fund center budget is established, and ERP processes are set up in SAP to allow the fund center and internal order activity. Additionally, the grants list website (http://www.scks.info/grants/) will be updated with the new grant award information. In cases where a county department docs not officially apply for a grant but is issued an award as an allocation of funds by the grantor or an informal arrangement to provide funding for a county operated program the department receiving the award will process a grant award acceptance agenda item for BOCC approval prior to accepting the award and setting up budget authority in SAP. 'this s, rant award agenda item will also be processed through Legistar in the same manner as a grant application. Departments and/or Divisions shall retain primary responsibility for developing the budget, preparing reports, program implementation, staff assignments and other items related to grant implementation and administration although some support services may be provided by central administration. 5 of 5