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01/17/2017 (2)
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01/17/2017 (2)
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Last modified
10/23/2017 1:44:52 PM
Creation date
4/13/2017 12:07:15 PM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
01/07/2017
Meeting Body
Board of County Commissioners
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Bank <br />APPENDIX IX <br />TD ACCOUNT RECONCILEMENT SERVICES - FULL <br />This Appendix is incorporated by reference into the parties' Cash Management Master Agreement and applies to all TD Account <br />Reconcilement Services — Full (the "Services") made available to Customer by Bank. All capitalized terms used herein without <br />definition shall have the meanings given to them in the Cash Management Master Agreement. Except as otherwise expressly <br />provided in this Appendix, to the extent that this Appendix is inconsistent with the provisions of the Cash Management Master <br />Agreement, this Appendix and any amendment hereto from time to time shall control, but only to the extent necessary to resolve <br />such conflict. <br />TERMS AND CONDITIONS <br />1. Services. The Services described in this <br />Appendix will assist Customer in reconciling and managing <br />the check and deposit activity in Customer's designated <br />checking Account(s) ("Authorized Accounts"). Use of the <br />Services does not affect any of Customer's obligations, <br />which are described in the Account Agreement, to discover <br />and report unauthorized or missing signatures and <br />endorsements, or alterations on checks drawn on <br />Customer's Accounts. <br />2. Submission of Data. <br />2.1 Customer shall have its checks <br />prepared in accordance with Bank specifications, and will <br />supply Bank with twenty-five (25) voided checks to be <br />used for testing. The checks will be tested to ensure the <br />paper stock is of a minimum weight and is encoded with <br />Bank's ABA (routing and transit) number, account number <br />and check number to ensure the readability of the MICR <br />line on Bank's equipment. <br />2.2 Customer shall send a file to Bank <br />containing information regarding checks that have been <br />issued by Customer ("Check Issue File") in the format and <br />medium, by the scheduled day(s) and to the place(s) <br />specified by Bank and agreed to by Customer as set forth in <br />the Services' Setup Form(s). The Check Issue File shall <br />include check issue date, check issue amount, payee, stop <br />payments, and voided or cancelled checks, if applicable. <br />2.3 Pnor to implementation of the Services, <br />Customer shall submit to Bank a current, reconciled list of <br />all outstanding checks issued on each Authorized Account <br />one (1) week prior to the implementation of the Services <br />hereunder. Depending on the frequency with which <br />Customer issues checks, Bank reserves the right to require <br />Customer to submit one or more additional lists so that all <br />outstandmg, unpaid checks issued on any Authorized <br />Account have been reported to Bank prior to the <br />implementation of the Services hereunder. <br />2.4 Customer will send to Bank a test file <br />in the format and medium as identified in the Services' <br />Setup Form(s) to ensure the readability of the Check Issue <br />File on Bank's equipment. <br />2.5 Customer agrees to receive its paid <br />check data ("Paid Check Data") from Bank in the specified <br />format and medium, on the scheduled day(s) and at the <br />place(s) specified by Bank and as set forth in the Services' <br />Setup Form(s). <br />2.6 Pnor to receiving a file from Bank <br />containing Customer's Paid Check Data, Customer will be <br />provided with a test file by Bank to ensure the readability <br />of the Paid Check Data, on Customer's equipment. <br />Customer agrees to report any test file failures. <br />2.7 Bank shall compare each of Customer's <br />paid checks by check number and amount against each <br />Check Issue File received by Bank. Bank does not, and <br />shall not be obligated to, compare any other data (such as <br />payee names) on a presented check with a Check Issue File, <br />even if a Check Issue File contams such other data. Bank <br />may satisfy its obligation hereunder by comparing check <br />numbers and amounts received in Substitute Checks (as <br />defined in the Cash Management Master Agreement) <br />and/or via electronic presentment of checks. <br />3. Statement of Transactions. Within five (5) <br />Business Days following the scheduled date for <br />reconcilement, as set forth in the Services' Setup Form(s), <br />or receipt of the final Check Issue File for the current <br />reconcilement period as set forth in the Services' Setup <br />Form(s), Bank will forward to the U.S. mailing address <br />provided by Customer a fully reconciled report including a <br />listing in check number sequence of all outstanding paid, <br />issued, voided, stopped and cancelled items from the <br />statement schedule. Customer shall review the listing and <br />report any errors as set forth in the Cash Management <br />Master Agreement between Bank and Customer. <br />Customer's use of the Services or Bank's receipt of <br />information associated with the Services does not increase <br />Bank's duties or obligations with respect to Customer's <br />Accounts. <br />4. Effectiveness. Customer agrees to all the terms <br />and conditions of this Appendix. Bank's liability under this <br />Appendix shall in all cases be subject to the provisions of <br />(57913778.1) 47 of 58 0909 <br />P61 <br />
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