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02/07/2017 (4)
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02/07/2017 (4)
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Last modified
4/29/2025 12:41:46 PM
Creation date
4/13/2017 12:25:01 PM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
02/07/2017
Meeting Body
Board of County Commissioners
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NO Non -Conforming Check means any cheek presented for payment to Bank which does not bear all information <br />required for a Conforming Check. <br />b) In connection with Same Day Positive Pay and Next Day Positive Pay, Customer shall deliverto the Bank the Issue File, or update <br />thereto, by data transmission to the Bank prior to disbursing checks to payees. In the event that the Customer cannot generate the Issue File, the <br />Customer is responsible for notifying Bank Issue Files received by 7:30 AM CST/CDT on the date of check(s) disbursement will be loaded and <br />available for Teller Positive Pay System. In determining which of the Customer's checks drawn on the Bank have been duly issued, all items <br />presented over -the counter on Same Day Positive Pay and Next Day Positive Pay accounts will be subject to verification from the Customer's Issue <br />File through Bank's Teller Positive Pay system. If the item presented for payment over-the-counter is determined by Bank to be a Non -Conforming <br />Check in any respect, the item presented will not be honored aid the transaction will be terminated. Non -Conforming Checks presented over-the- <br />counter are not subject to the notification and pay/return decision procedures otherwise described herein for Non -Conforming Checks, <br />c) Any Conforming Check presented to Bank shall be deemed properly payable with respect to the Customer's signature and the amount <br />of the check, and in the case of over-the-counter transactions through Bank's Teller Positive Pay System where Customer has famished payee <br />names in the Issue File, or if Customer has elected the Payee Name Verification service, also with respect to the payee. The Bank shall be under <br />no obligation to verify the Customer's signature or the absence of any alterations thereon. Likewise, the Bank shall be under no obligation to verify <br />the payee name on the check in comparison with the Customer's Issue File except in the case of over-the-counter transactions through Bank's Teller <br />Positive Pay System where Customer has furnished payee names in the Issue File, or where Customer has elected the Payee Name Verification <br />service. <br />d) In the event a Non -Conforming Check is presented to the Bank (other than presentment over-the-counter), Bank shall notify the <br />Customer by facsimile transmission or online of such Non -Conforming Check. For Same Day Positive Pay, the Bank's notice shall be given by <br />3:30pm CST/CDT on the day of presentment of the Non-Conforaing.Check For NextDay Positive Pay, the Bank's notice shall be given by <br />10:00am CST/CDT on the next banking day following posting of the check. If Bank systems or communications failure occurs, the Bank may <br />notify the Customer by telephone. <br />The Customer shall instruct the Battik to Pay or Return (No Pay) the Non -Conforming Check(s) at the following times: <br />1. For SameDay Positive Pay Customers - no later than 1:00 p.m. CST/CDT on the next banking day after the Bank's <br />notification to Customer. <br />2. For NextDay Postdve Pay Customers - no later than 2:00 p.m. CST/CDT on the same day of the Bank's notification to <br />Customer. <br />Customer's instructions shall be delivered according to the elections in the Service Schedule. If Customer has elected to deliver instructions via <br />iTreasury, and if iTreasury is inoperable, Customer may deliver instructions via fax (205-261-6449) or via telephone (800-787-3905). Absent any <br />contrary timely instruction from the Customer, and subject to any default elections made in the Service Schedule, the Bank will pay the Non- <br />ConformingCheWs), and, in so doing, the Bank shall incur no liability to Customer for improperly paying the item(s). Paid items) omitted from <br />the Customer Issue File will be subject to a paid -no -issue fee per items) paid. Customer agrees that if Bank acts in accordance with the procedures <br />set forth in this Article and the Service Setup in paying or retunhifig item(s), Bank will be deemed tohave exercised ordinary care. <br />e) Notwithstanding any term or provision herein to the contrary, if Customer has elected the Payee Name Verification service, Customer <br />acknowledges and agrees that Bank will not verify a check payee name in the event a presented check is deemed a Non -Conforming Check due to <br />a discrepancy in either the encoded check serial number or the encoded amount. In such cases, Customer shall bear any and all risk of payee name <br />mistake or alteration in the event Customer's instructions call for Bank to pay the Non -Conforming Check <br />f) In order to stop payment on a check included in the Issue File, the Customer shall deliver a stop payment order via telephone, <br />iTreasury, or in writing priorto the presentment ofthe item. A cancel or void in the Issue File should only be used if a check has not been disbursed. <br />Bank's system will not recognize cancels as stop payments. If a stop payment order is placed after an item has been memo posted to Banks -system, <br />the stop payment will not be placed. Stop payment orders are subject to the terms and conditions ofthe deposit agreement governing Customer's <br />account <br />g) In connection with Same Day Positive Pay or Next Day Positive Pay, Customer may elect Stale Date Verification whereby Customer <br />may request that the Bank return unpaid any checks which are presented for payment a specified number of days following the date listed on the <br />Customer's check(s). Customer must specify the number of days Customer selects in the Service Schedule. All checks presented for payment after <br />the selected number of days following the date shown on the check will be retuned as "refer to maker" until this service is cancelled by the <br />Customer. The Bank is not obliged to honor any stale date notice on the Customer's check unless the Customer has selected Stale Date Verification. <br />Any claimed loss from the payment of checks not in accordance with the time limits listed by Customer in the Service Schedule will be governed <br />by the same legal principles as those concerning improper payment over a binding stop payment. <br />24 of 29 <br />P63 <br />
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