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INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />TO: Jason E. Brown, County Administrator <br />THROUGH: Richard B. Szpyrka P.E., Public Works Director A <br />FROM: Keith McCully, P.E., Stormwater Engineer v 'fir <br />PEEMIP <br />CONSENT <br />SUBJECT: Rejection of Bid for Reinforced Concrete Wall Sawing and Duperon FlexRake <br />Rehabilitation at PC Main Screening System and Request to Rebid <br />DATE: February 7, 2017 <br />DESCRIPTION AND CONDITIONS <br />Improvements are necessary at PC Main Screening System to improve movement of water lettuce, other <br />aquatic plants, and debris into the screening system and to repair a damaged FlexRake. The efforts will <br />result in significantly increased removal efficiency, reduced staff time per harvest event, and reduction <br />of potential staff injuries during harvests events. The project was originally bid for construction in <br />November 2016 but no bids were received. The bid title was revised to emphasize the Project's <br />concrete wall sawing aspect and rebid on December 18, 2016. <br />During the second bidding cycle, five potential bidders attended a non -mandatory pre-bid meeting and <br />two bids were received on January 19, 2017. However, one bidder (Costello Brothers Marine, Inc.) was <br />disqualified for failure to provide a required bid bond. Loren Jock Trucking, Inc. (Loren Jock) <br />submitted a bid for $232,000. During Stormwater Division's evaluation of the Loren Jock bid, staff <br />noticed that the bidder did not answer several questions on the mandatory bidder information form and <br />therefore, staff was unable to determine the bidder's ability to complete the work in accordance with the <br />contract documents. Purchasing Division made several attempts to contact Loren Jock via email and <br />Federal Express overnight delivery to obtain the missing information. The requested information was <br />not received by the reply deadline set forth in Purchasing Division's communication, nor has the <br />information been submitted to Purchasing Division after the deadline. <br />FUNDING <br />For this project, $420,000 is budgeted and available in Account No. 31524338-066510-16001 <br />(Optional Sales Tax Funds/Public Works/PC Main Relief Canal Upgrade) <br />RECOMMENDATION <br />Staff recommends the Board accept staff's determination that Loren Jock's bid is nonresponsive and <br />authorize rejection of the bid and re -advertisement of the Project as soon as possible. <br />C:\Users\GRANIC-1\AppData\Local\Teinp\BCLTechnologies\easyPDF 7\@BCL@70055B14\@BCL@70055B14.doc <br />P63 <br />