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CONSENT AGEN DA <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: March 8, 2017 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Mike Smykowski, Budget Director <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Approval of Award for Bid 2017033 — Annual Bid for Asphalt Paving and Resurfacing <br />BACKGROUND: <br />On September 20, 2016, the Board of County Commissioners rejected responses received for Bid <br />2017002, Annual Paving and Resurfacing and authorized release of a new bid, due to a significant <br />variance between the estimated quantities listed in the bid and actual anticipated need. The <br />Board also authorized an extension to the award of the previous bid (2014004) through March 31, <br />2017 on December 13, 2016. <br />BID RESULTS: <br />Bid Opening Date: February 22, 2017 <br />Advertising Date: January 22, 2017 <br />Demandstar Broadcast to: 61 Subscribers <br />Specifications/Plans Downloaded by: 16 Vendors <br />Replies: 3 Vendors <br />Bidder <br />Location <br />Paving of Roadways <br />SP -9.5 over 300 tons <br />Paving of Roadways <br />SP -12.5 over 300 tons <br />Price per Est. annual <br />ton 6,000 tons <br />Price Est. annual <br />per ton 2,000 tons <br />GC Works* <br />Miami <br />DQ N/A <br />DQ N/A <br />Community Asphalt <br />I Vero Beach <br />$97.00 $582,000.00 <br />$97.00 $194,000.00 <br />Ranger Construction Industries <br />I Fort Pierce <br />$116.00 $696,000.00 <br />1 $130.00 1 $230,000.00 <br />*GC Works disqualified — bid form not signed. <br />ANALYSIS: <br />The low bid price represents an approximate 12 -percent increase to the annual cost for purchase <br />and/or placement of asphalt compared to the prior bid (2014004). The increase can be attributed <br />to several factors. First, under the new bid, the contractor is now solely responsible for supplying <br />Maintenance of Traffic (MOT) for every paving project performed under this contract. Second, bid <br />P101 <br />