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Board of County Commissioners Meeting Minutes - Final May 16, 2017 and for all future grant awards. Attachments: Staff Report Outside Agency Funding Policy Attachment 1 Option 1 Attachment 2 Option 2 Attachment 3 Standard Grant Agreement Attachment 4 Sub Recipient Grant Agreement Management and Budget Director Michael Smykowski used a PowerPoint Presentation to give a synopsis of the Outside Agency Funding Policy Revisions and the requirement for Grant Sub -Recipient Agreements. The revisions pertain to the requirement to have grant agreements for agencies (except State Agencies) receiving County funding; a change to the audit submittal deadline from 120 days to 180 days of the agencies' respective fiscal years; the four-year funding limitation in the current Policy; and the issue of funding availability. Clerk of Circuit Court and Comptroller Jeffrey R. Smith, in response to Board questions, affirmed that the audit must be performed by an accredited Certified Public Accountant. A motion was made by Commissioner Solari, seconded by Chairman Flescher, to: (1) authorize the execution of standard grant agreements for approved Fiscal Year 2017-2018 funding requests with the following recipients of County funds (Nonprofit Agencies, Quasi Nonprofit Agencies, Tourist Development Agencies, and Children's Services Agencies); and (2) amend the Outside Agency Funding Policy audit submittal deadline to require agencies to submit their audit to the County within 180 days prior to the end of the agency's fiscal year, unless the County Budget Office grants an extension. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc Director Smykowski provided background on the four-year funding limitation in the current Policy, and noted that the majority of non-profit organizations have received County funding for over four years. He then presented staffs recommendation for the Board to approve Option 1 for funding non-profit agencies: (1) waive the four-year funding limitation and provide funding in Fiscal Year 2017-2018 for currently funded organizations at Fiscal Year 2017 funding levels; (2) eliminate funding for any new agencies for Fiscal Year 2017-2018 and totally eliminate non-profit agency funding beginning in Fiscal Year 2018-2019, and thereafter. He advised that the agencies currently receiving funding are the Mental Health Walk -In Clinic; Harvest Food Outreach Center (n/k/a United Against Poverty); 211 Palm Beach/Treasure Coast, Inc.; and Senior Services. He noted that a new request for funding was submitted by For the Love of Paws; however, funding will not be provided. Indian River County Florida Page 12