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Board of County Commissioners Meeting Minutes - Final May 16, 2017 Clerk of Circuit Court and Comptroller Jeffrey Smith, in response to questioning, confirmed that there would be no additional charge to the sub -recipients of the grants. Commissioner Solari sought and received confirmation from Mr. Smith that the grant agreement process would be simplified as much as possible for the sub -recipients. A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to require the execution of sub -recipient grant agreements retroactive to October 1, 2016 (for Fiscal Year 2016-2017), and for all future grant awards. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc F. Public Works G. Utilities Services 12.G.1. 17-0530 Recommended Action: North Sebastian Septic to Sewer (S2S) Phase 1 - Bid Status of Bid No. 2017-046 Staff recommends the following: a. The project be awarded to Timothy Rose Contracting, Inc., in the amount of $2,977,931.58 as the lowest, responsive, responsible bid. Please note that notice to proceed will only be issued once Resolution 1I1 has been adopted by the BCC. b. Approve the County's revised funding mechanism to be based on Option 111. Allocate the necessary dollars to help defray assessment costs for property owners. c. Begin implementation of a Phase 1 septic to sewer assessment project for the construction costs for all properties both inside the City of Sebastian and unincorporated county. d. Direct staff to follow assessment procedures for notifying benefitting property owners, preparation of assessment roll and the necessary resolutions. e. Hold necessary public meetings for property owners and interested parties. f. Approve the sample agreement. Attachments: Staff Report (Revised) Sample Agreement M&M Septic to Sewer Bid Review and Recommendation Letter Indian River County Florida Page 14