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. 1,jE <br />DEPARTMENTAL MATTERS <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />DATE: May 9, 2017 <br />TO: Board of County Commissioners <br />THROUGH: Jason E. Brown, County Administrator <br />FROM: Michael Smykowski, Budget Director <br />SUBJECT: Outside Agency Funding Policy Revision and Requirement for Grant Sub - <br />Recipient Agreements <br />BACKGROUND <br />The Board of County Commissioners of Indian River County ("Board") established an Outside <br />Agency Funding Policy on February 19, 2002, which was subsequently revised on November 3, <br />2009. Periodically, the policy needs to be reviewed and updated, and, at this time, staff <br />recommends that the Board revise certain aspects of the Outside Agency Funding Policy. <br />Specific revisions required include the following: (1) amending the audit submittal deadline, (2) <br />addressing the 4 year limitation on funding for Nonprofit agencies and total funding available, <br />and (3) requiring grant agreements for the following agencies (Nonprofit Agencies, Quasi - <br />Nonprofit Agencies, Tourist Development agencies) receiving funding from Indian River County. <br />State agencies would be exempt from the grant agreement requirement. Children's Services <br />Council agencies already complete a standard grant agreement, which will serve as the general <br />framework for the agreements with the other agencies noted above. <br />In addition, to fulfill the requirements of Part 200 of the Code of Federal Regulation, <br />(Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), <br />the external auditors recommended that Indian River County execute agreements with all <br />federal grant sub -recipients (currently the Senior Resource Association, Inc. and the Treasure <br />Coast Homeless Services Council). <br />Audit Deadline Provision <br />The existing Outside Agency Funding Policy addresses Nonprofit Agencies; Children's Services <br />Agencies, Quasi Nonprofit Agencies, State Agencies, and Tourist Development Agencies. All <br />agencies receiving $100,000 or more from Indian River County (through all sources, e.g. General <br />Fund, Children's Services, Tourist Tax, etc.), with the exception of state agencies, are required <br />to submit an annual audit within 120 days of the end of their respective fiscal years. This has <br />proven burdensome for some agencies. For instance, the Treasure Coast Homeless Services <br />Council receives a discounted fee for having their audit work completed in a nonpeak period. <br />P127 <br />