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OUTSIDE AGENCY FUNDING POLICY erter+r B. Nonprofit Agency Application for Funding 1. In early March of each year, the Budget Office sends out application packets for the upcoming budget year. These packets are mailed to all nonprofit agencies that received funding in the current year, requested funding for the current year, or inquired about funding any time during the last twelve months. 2. Completed application packets and all additional documentation must be submitted to the Budget Office by May 1°t in order to be considered for funding in the upcoming budget. 3. The application packets can be seen in Attachment A to this document. The application Includes a description of the countywide purpose for the funds requested, a listing of the organization's board of directors, salary information, and various financial forms. 4. Certain documentation is required from each agency In addition to the application packet as shown below. a. The agency's latest tax return (Form 990) b. Copy of the Letterof Determination of the agency's nonprofit status (section 501(c)(3)) from the Internal Revenue Service, including Federal Identification Number. c. A statement of agency revenues and expenses for the most recent fiscal year. d. A balance sheet showing the assets, liabilities, and fund balances of the agency. e. Copy of the letter from the Florida Department of Agriculture & Consumer Services verifying that the agency has complied with the registration requirements of Chapter 496, Florida Statutes, the Solicitations of Contributions Act. f. If the organization has an annual review, compilation, or audit completed by an Independent certified public accountant, submit a copy with the application. g. In accordance with this policy, if an agency received $100,000 ormore from the County for the prior year, then the agency must have an audit completed by an independent certified public accountant at the end of the agency's fiscal year. A copy of this audit must be submitted to the Indian River County Office of Management and Budgetwithin ,48180 days after the end of the agency's fiscal year. The Budget Office mavlextend the 180 day audit submittal requirement, based upon a written request justifying the extension and if deemed to be In the best interest of the Countv. The extension will typically not exceed the three (3) months from the original due date. jf aR audit Approved 2/19/02 Coding: Words/letters underscored are additions to text; words/letters in sWEethreugh format are deletions to text. Revision #1 Approved 11/3/2009 Page 2 P147