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CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: May 8, 2017 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Mike Smykowski, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Rejection of Bids for Annual Telecommunication Systems Equipment, Material, Supplies, Maintenance, and Installation (Bid 2017025) BACKGROUND: The Public Works Department requested the solicitation of annual sealed bids for as needed telecommunication system equipment, maintenance and installation. BID RESULTS: Advertising Date: April 20, 2017 Bid Opening Date: April 2, 2017 Demandstar Broadcast to: 365 Subscribers Specifications/Plans Downloaded by: 22 Vendors Replies: 3 Vendors ANALYSIS: The items in the bid were divided into six separate groups of work, with vendors allowed to bid on any or all groups, but required to bid on every item within the selected groups. Of the six groups, three were bid on by only one of the vendors, including the group staff anticipates the bulk of the materials and work will be required under. Two of the three groups on which multiple bids were received are rarely used items/services. The bid documents note the authority to the Board to reject any and all bids, and the right to make no award under the bid. Staff recommends the received bids be rejected and a new bid be crafted with a significant reduction in the number of groups and bid items, focusing only on the items most likely to be required. The more limited scope is expected to increase the number of competitive bids received and may enable the County to award to a pool of vendors, facilitating more efficient project completion. SOURCE OF FUNDS: The cost to advertise a new bid is estimated to be $90 and is available in the Telecommunications - Legal Ads account, 0042347-034910. P41