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INDIAN RIVER COUNTY <br />MEMORANDUM <br />To: Jason Brown <br />County Administrator <br />From: Suzanne Boyll'st" " <br />Human Resources Director <br />Date: June 30, 2017 <br />Subject: Approval of Administrative Policies AM -702.2 Family and Medical Leave (FMLA), <br />AM -701.1 Attendance and Punctuality, AM -301.3 Overtime, AM -301.1 <br />Payroll/Salary Administration, and AM -501.1 Disclosure of Benefits <br />Background <br />AM -702.2 - The Family and Medical Leave Act of 1993 (FMLA) is a federal law that provides <br />eligible employees with job protected leave when they need to take leave for specified family <br />and medical reasons. The FMLA is enforced by the Department of Labor. The proposed policy <br />is a new policy which identifies the circumstances that qualify for FMLA, establishes how the <br />County will comply with the Act, and communicates what is needed from an employee when the <br />employee will be absent due to a FMLA qualifying reason. <br />Following approval of this policy, employees will be notified of the new policy and Human <br />Resources will conduct training to orient managers, supervisors and other key personnel in <br />procedures that need to be followed to comply with the FMLA and this policy. <br />AM -701.1 — The Attendance and Punctuality policy has been updated to include clear <br />expectations regarding attendance, work schedules and absences from work to include FMLA <br />absences. <br />AM-301.3—The Overtime policy has been updated to clearly define that overtime is time worked <br />above the standard work week schedule, define that there is straight time overtime as well as <br />time and one-half overtime paid (37.5 hour work schedule), and include paid emergency leave <br />(hurricane pay) as time worked in the calculation of overtime. These changes are recommended <br />based on feedback from FEMA following Hurricane Matthew to incorporate how we calculate <br />payroll when there is a declared emergency and paid emergency leave is provided. <br />AM -301.1- The Payroll/Salary Administration policy has been updated to reflect the current play <br />plan classes. <br />AM -501.1 - The Disclosure of Benefits policy has been updated to reflect current employee <br />benefits. <br />P76 <br />