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of government AND from an award for a single period of time(e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities. • Travel.Travel costs(e.g., airfare, mileage, per diem, hotel)are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise activities. • Supplies. Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise activities(e.g., gloves, non-sterile masks, and disposable protective equipment). • Implementation of HSEEP.This refers to costs related to developing and maintaining an exercise program consistent with HSEEP. • Other Items.These costs are limited to items consumed in direct support of exercise activities such as the rental of space/locations for planning and conducting an exercise, rental of equipment, and the procurement of other essential nondurable goods. Recipients are encouraged to use free public space/locations, whenever available, prior to the rental of space/locations. Costs associated with inclusive practices and the provision of reasonable accommodations and modifications that facilitate full access for children and adults with disabilities are allowable. Unauthorized exercise-related costs include: • Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles)and emergency response apparatus(e.g., fire trucks, ambulances). The only vehicle costs that are reimbursable are fuel/gasoline or mileage. o Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct(e.g., electronic messaging signs) • Durable and non-durable goods purchased for installation and/or use beyond the scope of exercise conduct If the recipient seeks reimbursement for exercise activities,then the following shall be submitted: • Documentation clearly indicating the purpose/objectives of the exercise(e.g. Situation Manual, Exercise Plan); o After-action report, Sign-In sheets,Agenda, Rosters; • Receipts and proof of payment(e.g. canceled check, electronic funds transfer confirmation, credit card statement and payment to credit card company for that statement)for supplies expenditures (e.g. copying paper, gloves,tap, etc.);_ • Invoices and proof of payment for Travel costs (e.g., airfare, mileage, per diem, hotel) related to exercise activities; and, • Proof of purchase methodology(e.g. sole source, state contract, competitive bid results). No later than 90 days after completion of an exercise,the recipient shall upload to the Division's SharePoint portal at: https://oortal.floridadisaster.orq an After Action Report(AAR)that includes the following: • An Improvement Plan; and, ® A roster of participants. Conferences: The Division recognizes the important role that conferences can play in the professional development of • emergency managers. 2 C.F.R. §200.432 defines the term conference as"a meeting, retreat, seminar, symposium, workshop or event whose primary purpose is the dissemination of technical information beyond the non-Federal entity and is necessary and reasonable for successful performance under the Federal award." Rule 691-42.002(3), Florida Administrative Code, defines the term conference as: