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2017-135
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2017-135
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Last modified
10/10/2017 12:12:22 PM
Creation date
9/20/2017 11:27:07 AM
Metadata
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Template:
Official Documents
Official Document Type
Contract
Approved Date
09/19/2017
Control Number
2017-135
Agenda Item Number
8.R.
Entity Name
State/County Department of Health
Subject
Contract for the operation of County Health Dept
Alternate Name
Health Department
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f. There shall be no transfer of funds between the three levels of services without a <br /> contract amendment unless the CHD director/administrator determines that an emergency <br /> exists wherein a time delay would endanger the public's health and the Deputy Secretary for <br /> County Health Systems has approved the transfer. The Deputy Secretary for County Health <br /> Systems shall forward written evidence of this approval to the CHD within 30 days after an <br /> emergency transfer. <br /> g. The CHD may execute subcontracts for services necessary to enable the CHD to <br /> carry out the programs specified in this contract. Any such subcontract shall include all <br /> aforementioned audit and record keeping requirements. <br /> h. At the request of either party, an audit may be conducted by an independent CPA on <br /> the financial records of the CHD and the results made available to the parties within 180 <br /> days after the close of the CHD fiscal year. This audit will follow requirements contained in <br /> OMB Circular A-133 and may be in conjunction with audits performed by County <br /> government. If audit exceptions are found, then the director/administrator of the CHD will <br /> prepare a corrective action plan and a copy of that plan and monthly status reports will be <br /> furnished to the contract managers for the parties. <br /> i. The CHD shall not use or disclose any information concerning a recipient of services <br /> except as allowed by federal or state law or policy. <br /> j. The CHD shall retain all client records, financial records, supporting documents, <br /> statistical records, and any other documents (including electronic storage media) pertinent to <br /> this contract for a period of five (5) years after termination of this contract. If an audit has <br /> been initiated and audit findings have not been resolved at the end of five (5) years, the <br /> records shall be retained until resolution of the audit findings. <br /> k. The CHD shall maintain confidentiality of all data, files, and records that are <br /> confidential under the law or are otherwise exempted from disclosure as a public record <br /> under Florida law. The CHD shall implement procedures to ensure the protection and <br /> confidentiality of all such records and shall comply with sections 384.29, 381.004, 392.65 <br /> and 456.057, Florida Statutes, and all other state and federal laws regarding confidentiality. <br /> All confidentiality procedures implemented by the CHD shall be consistent with the <br /> Department of Health Information Security Policies, Protocols, and Procedures. The CHD <br /> shall further adhere to any amendments to the State's security requirements and shall <br /> comply with any applicable professional standards of practice with respect to client <br /> confidentiality. <br /> I. The CHD shall abide by all State policies and procedures, which by this reference are <br /> incorporated herein as standards to be followed by the CHD, except as otherwise permitted <br /> for some purchases using County procedures pursuant to paragraph 6.b. <br /> m. The CHD shall establish a system through which applicants for services and current <br /> clients may present grievances over denial, modification or termination of services. The CHD <br /> will advise applicants of the right to appeal a denial or exclusion from services, of failure to <br /> 5 <br />
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