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2017-142A
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Last modified
10/24/2017 4:26:20 PM
Creation date
10/10/2017 12:32:21 PM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
10/03/2017
Control Number
2017-142A
Agenda Item Number
8.I.
Entity Name
Department of Environmental Protection
Subject
Osprey Acres Stormwater Park
House Appropriations Grant
Water Quality Restoration Grant
Alternate Name
Osprey Acres Floway
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27. Audits. <br /> a. Inspector General. The Grantee understands its duty,pursuant to Section 20.055(5),F.S.,to cooperate with the <br /> inspector general in any investigation,audit, inspection, review,or hearing.The Grantee will comply with this <br /> duty and ensure that its Subcontracts issued under this Agreement,if any,impose this requirement,in writing,on <br /> its sub-grantees. <br /> b. Physical Access and Instpection. Department personnel shall be given access to and may observe and inspect <br /> work being performed under this Agreement,with reasonable notice and during normal business hours,including <br /> by any of the following methods: <br /> i. Grantee shall provide access to any location or facility on which Grantee is performing work, or <br /> storing or staging equipment,materials or documents; <br /> ii. Grantee shall permit inspection of any facility, equipment, practices, or operations required in <br /> performance of any work pursuant to this Agreement;and, <br /> iii. Grantee shall allow and facilitate sampling and monitoring of any substances, soils, materials or <br /> parameters at any location reasonable or necessary to assure compliance with any work or legal <br /> requirements pursuant to this Agreement. <br /> c. Special Audit Re.iuirements. The Grantee shall comply with the applicable provisions contained in Attachment <br /> 5,Special Audit Requirements. Each amendment that authorizes a funding increase or decrease shall include <br /> an updated copy of Exhibit 1,to Attachment 5. If the Department fails to provide an updated copy of Exhibit 1 <br /> to include in each amendment that authorizes a funding increase or decrease,the Grantee shall request one from <br /> the Department's Grants Manager. The Grantee shall consider the type of financial assistance(federal and/or <br /> state)identified in Attachment 5,Exhibit I and determine whether the terms of Federal and/or Florida Single <br /> Audit Act Requirements may further apply to lower tier transactions that may be a result of this Agreement.For <br /> federal financial assistance,the Grantee shall utilize the guidance provided under 2 CFR§200.330 for determining <br /> whether the relationship represents that of a subrecipient or vendor.For State financial assistance, the Grantee <br /> shall utilize the form entitled "Checklist for Nonstate Organizations Recipient/Subrecipient vs Vendor <br /> Determination"(form number DFS-A2-NS)that can be found under the"Links/Forms"section appearing at the <br /> following website:https:\\apps.fldfs.com\fsaa. <br /> d. Proof of Transactions. In addition to documentation provided to support cost reimbursement as described herein, <br /> the Department may periodically request additional proof of a transaction to evaluate the appropriateness of costs <br /> to the Agreement pursuant to State and Federal guidelines(including cost allocation guidelines). The Department <br /> may also request a cost allocation plan in support of its multipliers(overhead, indirect, general administrative <br /> costs,and fringe benefits). The Grantee must provide the additional proof within thirty(30)calendar days of such <br /> request. <br /> e. No CommingIini;, of Funds. The accounting systems for all Grantees must ensure that these funds are not <br /> commingled with funds from other agencies. Funds from each agency must be accounted for separately. Grantees <br /> are prohibited from commingling funds on either a program-by-program or a project-by-project basis. Funds <br /> specifically budgeted and/or received for one project may not be used to support another project. Where a <br /> Grantee's,or subrecipient's,accounting system cannot comply with this requirement,the Grantee,or subrecipient, <br /> shall establish a system to provide adequate fund accountability for each project it has been awarded. <br /> i. If the Department finds that these funds have been commingled,the Department shall have the right <br /> to demand a refund, either in whole or in part, of the funds provided to the Grantee under this <br /> Agreement for non-compliance with the material terms of this Agreement. The Grantee,upon such <br /> written notification from the Department shall refund, and shall forthwith pay to the Department, <br /> the amount of money demanded by the Department. Interest on any refund shall be calculated based <br /> on the prevailing rate used by the State Board of Administration. Interest shall be calculated from <br /> the date(s) the original payment(s)are received from the Department by the Grantee to the date <br /> repayment is made by the Grantee to the Department. <br /> ii. In the event that the Grantee recovers costs,incurred under this Agreement and reimbursed by the <br /> Department,from another source(s),the Grantee shall reimburse the Department for all recovered <br /> funds originally provided under this Agreement and interest shall be charged for those recovered <br /> costs as calculated on from the date(s) the payment(s) are recovered by the Grantee to the date <br /> repayment is made to the Department. <br /> 28. Conflict of Interest. <br /> The Grantee covenants that it presently has no interest and shall not acquire any interest which would conflict in any <br /> manner or degree with the performance of services required. <br /> Attachment 1 <br /> 10 of 12 <br /> Rev.7/28/2017 <br />
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