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of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities. o Travel. Travel costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise activities. o Supplies. Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise activities (e.g., gloves, non-sterile masks, and disposable protective equipment). o implementation of HSEEP. This refers to costs related to developing and maintaining an exercise program consistent with HSEEP. o Other Items. These costs are limited to items consumed in direct support of exercise activities such as the rental of space/locations for planning and conducting an exercise, rental of equipment, and the procurement of other essential nondurable goods. Recipients are encouraged to use free public space/locations, whenever available, prior to the rental of space/locations. Costs associated with inclusive practices and the provision of reasonable accommodations and modifications that facilitate full access for children and adults with disabilities are allowable. Unauthorized exercise -related costs include: o Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and emergency response apparatus (e.g., fire trucks, ambulances). The only vehicle costs that are reimbursable are fueVgasoline or mileage. o Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g., electronic messaging signs) o Durable and non -durable goods purchased for installation and/or use beyond the scope of exercise conduct If the recipient seeks reimbursement for exercise activities, then the following shall be submitted: o Documentation clearly indicating the purpose/objectives of the exercise (e.g. Situation Manual, Exercise Plan); o After -action report, Sign -In sheets, Agenda, Rosters; o Receipts and proof of payment (e.g. canceled check, electronic funds transfer confirmation, credit card statement and payment to credit card company for that statement) for supplies expenditures (e.g. copying paper, gloves, tap, etc.); o Invoices and proof of payment for Travel costs (e.g., airfare, mileage, per diem, hotel) related to exercise activities; and, o Proof of purchase methodology (e.g. sole source, state contract, competitive bid results). No later than 90 days after completion of an exercise, the recipient shall upload to the Division's SharePoint portal at: httos://Dortal.floridadisaster.orq an After Action Report (AAR) that includes the following: o An Improvement Plan; and, o A roster of participants. Conferences: The Division recognizes the important role that conferences can play in the professional development of emergency managers. 2 C.F.R. §200.432 defines the term conference as "a meeting, retreat, seminar, symposium, workshop or event whose primary purpose is the dissemination of technical information beyond the non -Federal entity and is necessary and reasonable for successful performance under the Federal award." Rule 691-42.002(3), Florida Administrative Code, defines the term conference as: 29 P136