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[T]he coming together of persons with a common interest or interests for the purpose of deliberation, interchange of views, or for the removal of differ4rices or disputes and for discussion of their common problems and interests. The term also includes similar meetings such as seminars and workshops which are large formal group meetings that are programmed and supervised to accomplish intensive research, study, discussion and work in some specific field or on a governmental problem or problems., A conference does not mean the coming together of agency or interagency personnel. This Agreement requires the Recipient to attend Current Issues in Emergency Management CCIEM"), a meeting hosted by the Division. In order for travel to a conference or convention to qualify for reimbursement, the cost must be reasonable and attendance at the conference must be necessary for the successful completion of a task required by this Agreement. Provided the post qualifies as reasonable and necessary for the successful completion of a task required by this Agreement, travel to a conference that complies with the requirements of Rule 691-42.004, Florida Administrative Code, satisfies the minimum level of service for conference travel under this Agreement. In pertinent part, Rule 691-42.004(1), Florida Administrative Code, states " No public funds shall be expanded for attendance at conferences or conventions unless: • The main purpose of the conference or convention is in connection with the official business of the state and directly related to the performance of the statutory duties and responsibilities of the agency participating; • The activity provides a direct educational or other benefit supporting the work and public purpose of the person attending; • The duties and responsibilities of the traveler attending such meetings are compatible with the objectives of the particular conference or convention; and • The request for payment of travel expenses is otherwise in compliance with these rules." Provided the cost qualifies as reasonable and necessary for the successful completion of a task required by this Agreement, and provided any related travel complies with the requirements of Rule 691-42-004, Florida Administrative Code, the following conferences may qualify for reimbursement under this Agreement: • Florida Emergency Preparedness Association Annual Meeting; • Florida Emergency Preparedness Association Mid -Year Work Session; • National Hurricane Conference; • Governors Hurricane Conference; • Florida Hazardous Materials Symposium; • FDEM Private Sector Summit; and, • Rural County Summit hosted by Gadsden County Sheriffs Office. The above list is not exhaustive. Requests for reimbursement for payment of the registration fee or for a conference or convention must include: • A statement explaining how the expense directly relates to the Recipient's successful performance of a task outlined in this Agreement; • A copy of those pages of the agenda that itemizes the registration fee; and, e A copy of the travel voucher or a statement that no travel costs were incurred, if applicable. 30 P2 36