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3.0 Phase 2 - Bidding: 3.1 Prebid Meeting: Meet at the site with representatives of the Owner and Bidders to review the scope of work and to examine the site. 3.2 Addenda: Respond to clarifications requests from the Bidders. Issue any required addenda to the Bidders and submit a copy of the addenda to the Owner. 3.3 Bid Evaluation: Review the bids submitted to the Architect from the Owner and provide recommendations for bid award to the Owner. 4.0 Phase 3 - Construction Administration: 4.1 Pre -Construction Meeting: Attend a pre -construction meeting at the site with representatives of the Owner and the Contractor to review the contract schedule, contract requirements, staging area, and safety issues. 4.2 Submittals: Review and process product submittals, Applications for Payment, Requests for Information, Change Orders, and Supplemental Instructions, from the Contractor and distribute to the Contractor and Owner. 4.3 Construction Observations: Conduct observations at major stages of the construction. Prepare a report of each observation and submit the report to the Owner. This proposal is based upon 6 regular observations plus the following 2 close-out observations. 4.4 Substantial Completion Observation: Conduct a substantial completion observation and submit a Certificate of Substantial Completion document including a list of uncompleted Work items to the Contractor and Owner. 4.5 Final Completion Observation: Conduct a final completion observation and submit a Final Completion Report to the Contractor and Owner. 4.6 Construction Close -Out: Review the construction close-out documents submitted by the Contractor and submit a copy to the Owner. County Furnished Items: The County will furnish the following items to the Architect: 1. Available construction drawings and specifications of the building. 2. Available shop drawings and product data of the roofing components. 3. Personnel to access the building. Time of Performance: The Architect will provide the services within the following time frame except for any situations beyond the control of the Architect: Phase 1: Roofing Evaluation: Not included Phase 2: Construction Documents: 4 weeks after receipt of a Notice to Proceed from the Owner Phase 3: Bidding: 4 Weeks Phase 4: Construction Administration: Observation Reports - 2 days from observation Fees to Be Paid (A fee breakdown is attached): Phase 1: Roofing Evaluation Report: Not included Phase 2: Construction Documents: Phase 3: Bidding: Phase 4: Construction Administration: $0.00 $27,045.00 $2,965.00 $17,241.00 Total Fee: $47,431.00 Personnel and Non -personnel Expenses: The above fee includes all personnel and non -personnel expenses. Invoices: The Architect will submit an invoice to the Owner upon completion of the report