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INDIAN RIVER COUNTY, FLORIDA CONSENT MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Health Department Chiller Supply Line Installation DATE: November 27, 2017 DESCRIPTION AND CONDITIONS The Health Department HVAC Chiller unit installed in 2010 is failing and is in need of replacement. Public Works Facilities staff is always looking for ways to reduce costs, but continue the same high level of service to the public. Facilities and Trane staff analyzed the capacity of the existing chiller units used to cool Buildings A & B. These chiller units are scheduled to be replaced in early 2018, butthey still have the necessary capacity capable of cooling the Health Department and Buildings A & B. As such, Facilities requested quotes from several mechanical contractors to install a chilled watersupply line from the chiller units behind Building B to the Health Department, the necessary valves and piping to connect the Health Department to the existing chiller units, and engineered drawings for the project. Mid -State Mechanical provided the lowest quote at $69,527.00 for the installation of the above. A replacement chiller for the Health Department is $106,000. Not only do we save $36,473.00 by connecting to the existing Building A & B chiller units, we also estimate a savings of approximately $40,000 to $50,000 a year in our Health Department electric bill. FUNDING Funding is budgeted and available from Optional Sales Tax/Facilities Management/Other Improvements Except Building - Acct #31522019-066390. RECOMMENDATION Staff recommends the Board waive the bid requirement for this work, approve the quote for Option 1 from Mid -State Mechanical in the amountof $69,527.00and authorizethe Purchasing Managerto issue a Purchase Order. ATTACHMENTS Mid -State Mechanical Quote APPROVED AGENDA ITEM FOR: December 5, 2017 P171