11/14/2017 - Laserfiche WebLink

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CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason E. Brown, County Administrator THROUGH: John King, Director Department of Emergency Services FROM: Maria Resto, Radiological Emergency Analyst/Radio System Manager DATE: October 30, 2017 SUBJECT: Approval of Renewal of the 800 MHz Communications System Infrastructure Maintenance Contract with Communications International Inc. It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: Since the completion of the 800 MHz radio system project in 1996, Communications International Inc., the factory certified regional service partner of the manufacturer, has provided the daily maintenance for the radio system. On March 1, 2011, the Board designated Communications International as the County's Sole Source Provider for the 800 MHz Communications System Service. To guarantee continuity of essential services, the County requires Communications International to have certified service technicians available twenty-four (24) hours a day for immediate repairs. Communications International is the only regional vendor qualified to perform the maintenance and repairs. The approved contract for FY 2015/2016 (Contract Number CI -10-146) provided for renewal or extension of the contract in one (1) year increments for a total of five (5) years upon mutual consent of the parties. The terms and conditions of the proposed contract will remain the same as the previous one with increases/decreases in annual maintenance costs only due to South Urban Consumer Price Index (CPI) adjustments. The proposed FY 2017/2018 contract for the communication system backbone infrastructure maintenance totals $279,175.44. This amount reflects a decrease of $26,560.56 from the previous year due to equipment that is under warranty. FUNDING: The South Urban Region CPI is used to annually adjust the cost of the maintenance and service agreement. The CPI ' for the FY 2017/2018 is 2.80%. The CPI adjusted contract for FY 2017/2018 is $279,175.44, and is to be paid through monthly invoices. P48