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New Business — Stan Boling, Community Development Director a) Review of Process Flow Charts and Traffic Study Requirements — Action Required Mr. Stan Boling, Community Development Director, reviewed his memorandum dated November 1, 2017, with Attachments 1 through 6; a copy is on file in the Commission Office. A Process Overview chart and site plan flow chart were provided as handouts to all in attendance. Mr. Boling focused on the first six steps of the Process Overview chart (Attachment 1), wherein he advised these steps were common to all review processes in obtaining staff approval. He pointed out if the project needed to move forward beyond the first six steps, i.e., to a Planning and Zoning Commission meeting, or a Board of County Commission meeting, the later steps indicated on the Process Overview chart were applicable. Mr. Boling concentrated on the site plan flow chart, Attachment 2, and explained the pre -application process and submittal completeness for the Technical Review Committee's ("TRC") review. He pointed out the current Indian River County Code of Ordinances ("the Code") required 4 calendar days for sending out Comment Letters (Attachment 4) for both subdivisions and site plans; however, the actual time frame was running approximately 14 days. He said the current delay was generally due to an increased demand and low staffing level still in place from recession cut-backs. He stated the recently adopted 2017/2018 County budget would allow for the hiring of additional staff reviewers for current development, engineering and fire prevention to assist with the backlog and staff's slow response times. Mr. Boling mentioned after a site plan was approved, there was a site plan release function where other permits (County or jurisdictional) had to be obtained before the site plan was released. He continued when the site plan was released, then a building permit may be issued and construction could begin. He also reminded the Committee the site plan submittal and approval process and the building permit submittal and approval process could run concurrently and at any point in time during the site plan review process, a building permit could be submitted for review of the vertical construction. Mr. Boling stated the Committee could discuss restructuring the review process to allow additional time for the initial staff review and an upfront staff coordination meeting to work out any conflicting comments before the applicant appeared at the TRC meeting. He commented that process had been used in other jurisdictions with some success. Mr. Boling suggested the Committee also discuss how to make staff comments to applicants more useful. He noted staff also had some suggestions on how to improve applicant responses and suggested making some types of routinely approved projects currently requiring Planning and Zoning Commission ("PZC") approval to become routine for staff level approval, taking 14-28 days out of the end of the process. C:\Users\sjohnson\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\SEU7ML71\11.8.17 DRPP Minutes.doc 60